Category: Sample Proposals

Sample Proposal Letter – Offer Security Services

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January 13, 2001

Mr. Red Allan Enema
Manager
R&R Enterprise Inc.
Quezon City

Dear Mr. Enema:

We are pleased to submit a security services proposal to your company.

Our company, Sentinel Security Agency, is a licensed service provider engaged in security protection.  We take pride in rendering protective services to business establishments, banks, and residential areas, for more than 25 years.  Some of our clients are enumerated in the attached company profile.

We take this opportunity to extend our appreciation for allowing us to introduce our company.  We look forward to be of service to your firm.

Truly yours,

Emmanuel Manlapid

Sample Proposal for One (1) Storey Four Door Apartment

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Project Title: Proposed One (1) Storey Four Door Apartment
Location: Lot 1 Blk 14 Hayde Subd., San Fernando Pampanga
Owner: Jhony Deffand Eliza Deff, spouses

General Conditions of the Contract

This agreement is made and enters into this __________, by and between Architect Luisa R. Sy, Lot 2, Blk 3 Chocolate Subd. San Fernando Pampanga , and ___________, owner of B1 Lot 3, Villa Quintana, San Fernando, Pampanga.

The parties hereto, for in consideration hereinafter, hereby covenant and agreed as follows:

1.    That the Architect hires by the contracting party under this contract to do work construction and supervision of One (1) Storey Four Door Apartment with a total floor area of 82.25 square meters (5.50 x 5.50 meter).

2.    That the general conditions of the contract, specifications, plan, as well as drawings relating hereto form the integral part of the contract.

3.    Scope of Work

a.    The architect, in consideration of the payment to be made by the Owner the sum of money hereinafter named, agrees to furnish all labor, materials, equipment tools and other facilities and the satisfactory and faithful performance of all works necessary to commence and complete the project ready for use as shown on the drawing the specifications, instructions and other related documents as prepared by Architect.
b.    The entire work of the construction of the proposed project shall be under the supervision of the Architect
c.    When the work is completed, the Architect shall remove and properly dispose all the temporary structures, materials and rubbish of every sort and leave the premises and ground in good condition.
d.    As agreed, in behalf of the owner the architect will apply and process the building and occupancy permits, however all payments for the permits shall be paid by the architect and included in the lump sum contract.
e.    Electricity and water services shall be provided and secured by the owner.
f.    As such, specification of materials and finishes of the building are included and part of the contract.

4.    Changes

These are alterations, additions or omissions of work or materials specified or shown in the drawings during the progress of construction
a.    All changes on the approved plans shall be approved by the Architect and Owner.
b.    If such changes are made the corresponding value or amount must be agreed upon in writing or mutual between the Owner and the Architect.

5.    Schedule of construction

The work to be performed by the contractor/architect under this contract shall be commenced upon approval and securing repair permit and not later than ________ 2011 and shall be completed on later than ___________ 2011 unless an extension of time has been authorized or approved by the Owner in writing.

6.    Work under this contract may be discharge by performance if both parties are able to comply with their respective obligations

7.    The Contract Sum

a.    The Owner agrees that for and in consideration of the faithful performance by the Architect/Contractor in accordance with the provisions of this contract, he/she shall pay the architect/contractor, in a manner provided therein, the amount ____________
b.    It is expressly agreed by both parties that no change shall be made in the above mentioned contract amount as a result of any fluctuation on the cost of materials, and/or labor.

8.    Payments

a.    Partial payments shall be made by the Owner on account of the Architect of this contract as follows:

_________ final and full payment upon building turnover and submitting the certificate of completion and occupancy permit to the owner.

–    Should the owner fail to pay within 30 days the sum due to the Architect she/he shall receive from the owner an additional as interest at the legal rate in force.

The parties to this agreement hereby agree to full performance of the covenants contained herein.

IN WITNESS WHEREOF, the parties to this Agreement have on the day and year first above given, hereunto set their hands at the bottom of this page and on the left hand margin of all other pages of this Agreement.

__________
Owner

__________
Architect

Signed in the presence of

______________

______________

Sample Outline Proposal

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The Installation of Vibration-Sensitive Switch on Reciprocating Machines

1.   Abstract

The abstract defines and describes what a vibration-sensitive switch is and how it works

2.    Introduction

The introduction is a capsule company profile which defines the company’s production capabilities and experiences.

3.    Methodology

The methodology refers to the procedures which the proponent intends to use to accomplish the proposed job.

4.    Facilities

Components of the proposed product are identified.

5.    Personnel

The personnel to be involved in the project are itemized.

6.    Duration

A time-table of the project is provided for.

7.   Cost

Personnel expenses are itemized.

Internal Proposal – Proposal for Capital Appropriations

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To:  Harold Clurman, Plant Superintendent

From: Fred Nelson, Safety Officer

Date: August 4, 1998

Subject: Safety Practices for Group 333

Many accidents and near-accidents have occurred in Group 333 because of the hazardous working conditions in this area.  This memorandum identifies those hazardous conditions and makes recommendations for their elimination.

Hazardous Conditions

Employees inside the factory must operate the walk-along crane through aisles that are frequently congested with scrap metal, discarded lumber, and other refuse from the shearing area.  Many surfaces in the area are oil-coated.

The containers for holding raw stock and scrap metal are also unsafe.  On many of the racks, the hooks are bent inward so far that the crane cannot fit into them properly unless it is banged and jiggled in a dangerous manner.  To add to the hazard, employees in the press group do not always balance the load in the racks.  As a result, the danger of falling metal is great as the unbalanced racks swing practically out of control overhead.  These hazards endanger employees in Group 333 and also employees in the raw-stock and shearing areas, because the crane passes over these areas.

Hazards also exist in the yard and in the chemical building.  The present method of dumping strip metal into the scrap bins is the most dangerous practice of all. To dump this metal, the tow-motor operator picks up a rack, with the rack straddling the tow-motor forks, and raises it over the edge of the scrap-metal bin.  The operator then rotates the forks to permit the scrap metal to fall from one end of the rack.  As the weight shifts, the upright frame at the other end of the rack slams into one of the tow-motor forks (now raised 12 feet above the ground, inside the scrap tub).  This method of operation has resulted in two tow-motor tip-overs in the past month.  In neither incident was the driver injured, but the odds are great that someone will be seriously harmed if the practice continues.

Group 333 employees must also dump tubs full of scrap metal from the tow motor into the 10-foot-high scrap bins.  In order to dump the metal on the tow-motor forks, the operator raises the tubs high above his head.  Because of the unpredictable way in which the metal falls from the tubs, many facial cuts and body bruises have resulted.  Employees who work in the yard are also subject to danger in winter weather:  all employees have been cut and bruised in falls that occurred as they were climbing up on scrap bins covered with snow and ice to dump scrap from pallets that had not been banded.

Finally, nearly all Group 333 employees who must handle the caustic chemicals in the chemical building report damaged clothing and ruined shoes.  Poor lighting in the building (the lights are nearly 20 feet above the floor), storage racks positioned less than two feet apart, and container caps incorrectly fastened have made these accidents impossible to prevent.

Recommendations

To eliminate these hazards as quickly as possible, I recommend that the following actions be taken:

1.    That Group 333 supervisors rigorously initiate and enforce a policy to free aisles of obstructions.
2.    That all dangerous racks be repaired and replaced.
3.    That the Engineering Group develop a safe rack dumper.
4.    That heavy wire mesh screens be mounted on the front of all tow motors.
5.    That Group 333 employees not accept scrap in containers that have not been properly banded.
6.    That illumination be increased in the chemical building and that a compulsory training program for the safe handling of caustic chemicals be scheduled.

I would like to meet with you and the supervisor of Group 333 before the end of the month, as your schedule permits.  You will have my complete cooperation in working out all of the details of the proposed recommendations.

Proposal for Upgrading

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TO:  Marge Dundas, Director
Personnel Resources

FROM: Leslie Galusha, Manager
Administrative Support Services

SUBJECT: Upgrading from Typewriters to Word Processors

We are receiving an increasing number of requests to prepare direct mailings that involve sending each recipient an original copy, especially from the Advertising, Public Relations, and Employee Relations Departments.  The cost of calling in temporary help to get the typing done is very high, and an abnormal workload results from our efforts t get the extra work done.  In addition, the pressure causes much confusion and many frayed nerves.

I propose that we purchase a word processor to enable us to handle the increased workload without the cost and disruption of bringing in temporary help.  The following details show the savings and efficiency of the Toshiba EW-100 Word Processor as compared with our present method of dealing with the problem.

Efficiency

The Toshiba EW-100 Word Processor has a merge feature that permits the operator to type the basic letter as one file, substituting a special character for any word or words that will change from one letter to the next (such as name and address), and to type the word or words to be substituted for the special character (such as name and address) as a separate file.  Then the operator simply sets up the printer for merge printing and presses the MERGE key.  The system automatically types all the letters, substituting the indicated word or words from the second file in each consecutive letter.  This operation is many times faster than the best human typist, and it is entirely error-free, once programmed.

Keyboard entry on the Toshiba EW-100 Word Processor is much more efficient than it is with typewriter.  Instead of having to “paint out” an error or use typewriter correction paper, the operator simply strikes over the error.  (The system automatically  corrects the error on the diskette.)  Because correcting an error is so easy, statistics show that the operator’s typing speed increases.

An additional advantage of upgrading from typewriter to word processor is file storage.  Rather than using bulky filing cabinets for 8 1/2 by 11 inch paper, we can store over 600 pages on a single 8-inch diskette.  One single 11/2 inch diskette container holds ten diskettes, or more than 6,000 pages (double-spaced), thereby reducing our storage requirements dramatically.

Having a Toshiba EW-100 Word Processor and one trained operator would eliminate the need for temporary typists and the confusion caused by our training these typists while attempting to meet our own deadlines.  In short, we could carry on with our normal office routine.  A normal routine not only would improve our employee’ morale but would increase their efficiency.

Cost Savings

Purchase of the Toshiba EW-100 Word Processor with a Ricoh 45 characters per second daisy wheel printer would result in a savings of over $3,500 in the first year, as shown below.

Purchase price of Toshiba, EW-100 with Ricoh printer ——— $5,000
Cost of temporary typists from Wilson Secretarial Agency last year ——$7,400
Typewriter rental from World Office Machines last year ———-$1,120
Savings the first year ($7,400 + $1,120 – $5,000 = $3,520) ——- $3,520

Since purchase of the Toshiba EW-100 Word Processor is a one-time cost, the savings would be substantially greater after the first year.

On the basis of these facts, I recommend that we purchase a Toshiba EW-100 Word Processor.  Enclosed is a brochure that describes the Toshiba EW-100 Word Processor in detail.  I will be happy to provide any additional details about the system, as I understand it, at your request.

Sample Sales Proposal

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Sales Proposal
To Landscape the New Corporate Headquarters of the Watford Valve Corporation

Submitted to: Ms. Tricia Olivera, Vice President
Submitted by: Jerwalted Nursery, Inc.
Date Submitted: February 1, 1992

Jerwalted Nursery, Inc., proposes to landscape the new corporate headquarters of the Watford Valve Corporation, on 1600 Swason Avenue, at a total cost of $8,000  Landscaping would begin no later than April 30, 1990, and would be completed by May 31.

The lot to be landscaped is approximately 600 feet wide and 700 feet deep.  The following trees and plants would be planted in the quantities and sizes given and at the prices specified.  They would be positioned as indicated in the enclosed drawing.

4 maple trees (not less than 7 ft.) $40 each – $160
41 birch trees (not less than 7 ft.) $65 each – 2,665
2 spruce trees (not less than 7 ft.) $105 each – 210
20 juniper plants (not less than 18 in.) $15 each – 300
60 hedges (not less than 18 in.) $7 each – 420
200 potted plants (various kinds) $2 each – 400
Total cost of plants  – $4,155
Labor – $3,845
Total Cost – $8,000

All trees and plants would be guaranteed against defect or disease for a period of 90 days, with the warranty period to begin June 1, 1992.

Thank you for the opportunity to submit this proposal.  Jerwalted Nursery Inc., has been in the landscaping and nursery business in the Providence area for thirty years, and our landscaping has won several awards and commendations, including a citation from the National Association of Architects.  We are eager to put our skills and knowledge to work for you, and we are confident that you will be pleased with our work.  If we can provide any additional information or assistance, please call.

Proposal Cover Letter Sample

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September 1, 1998

Mr. John Yeung, General Manager
Cookson’s Retail Stores, Inc.
101 Longuer Street
Savannah, Georgia 31499

Dear Mr. Yeung:

The Waters Corporation appreciates the opportunity to respond to Cookson’s Request for Proposals dated July 26, 1998.  We would like to thank you Mr. Becklight, Directors of your Management Information Systems Department, for his invaluable contributions to the study of your operations that we conducted before preparing our proposal.

It has been Water’s privilege to provide Cookson’s with retails systems and equipment since your first store opened many years ago.  Therefore, we have become very familiar with your requirements as they have evolved during the expansion you have experienced since that time.  Water’s close working relationship with Cookson’s has resulted in a clear understanding of Cookson’s philosophy and needs.

Our proposal describes a Waters Interactive Terminal/Retail Processor System designed to meet Cookson’s network and processing needs.  It will provide all of your required capabilities, from the point-of-sale operational requirements at the store terminals to the host processor.  The system uses the proven Retail III modular software, with its point-of-sale applications, and the superior Interactive Terminal with its advanced capabilities and design.  This system is easily installed without massive customer reprogramming.

The Waters Interactive Terminal/Retail Processor System, which is compatible with much of Cookson’s present equipment, not only will answer your present requirements but will provide the flexibility to add new features and products in the future.  The system’s unique hardware modularity, efficient microprocessor design, and flexible programming capability greatly reduce the risk of obsolescence.

Thank you for the opportunity to present this proposal.  You may be sure that we will use all the resources available to the Waters Corporation to ensure the successful implementation of the new system.

Sincerely yours,

Janet A. Curtain
Executive Account Manager
General Merchandise Systems

Related Study and Methodology for the Proposal of Construction of Suspension Bridge

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A Proposal to Construct a Suspension Bridge to Connect the Provinces of Ilocos Norte and Cagayan by Vener A. Villanueva .

Related Study

Cable stayed bridges are constructed along a structural system which comprises a deck and continuous girders which are supported by stays or inclined cables passing over or attached to tower located at the main piers.

Wide and successful application of cable – stayed systems was realized only recently, with the introduction of high strength steel, orthotropic type decks, development of welding techniques and progress in structural analysis.  The development and application of electronic computers open up new and practically unlimited possibilities for the exact solution of these highly statistically indetermined systems and for precise statistical analysis of their dimensional performance.

Existing cable-stayed bridges provide useful data regarding design, fabrication, erection and maintenance of the new system

Methodology

The researcher gathered the needed information from books, encyclopedia, periodicals and pamphlets.  He interviewed Engineer Reynaldo M.Reyes who gave additional information pertinent and relevant to the topic under discussion.

Proposal Sample for a Project of Construction of Suspension Bridge

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A Proposal to Construct a Suspension Bridge to Connect the Provinces of Ilocos Norte and Cagayan

1. Introduction

Since time immemorial, people from Ilocos Norte and Cagayan have had the problem of transporting their goods from one province to the other.  To help solve this perennial problem of transportation between two places, a suspension bridge connecting them should be constructed.  The completion of this bridge is the dream of President E. Marcos and many motorist and traders.

1.1     Statement of the Problem

To initiate the realization of the dream of President Ferdinand E. Marcos and many motorist and traders, the writer presents A PROPOSAL TO CONSTRUCT A SUSPENSION  BRIDGE TO CONNECT THE PROVINCES OF ILOCOS NORTE AND CAGAYAN.  Specifically, the paper answers the following questions:

1.1.1.    Where is the geographical site of the propose suspension bridge?
1.1.2.    What are the advantages of constructing a suspension bridge?
1.1.3.     How is it constructed?

1.2     Importance of the Study

This study is significant.  The construction of a suspension bridge connecting Ilocos Norte and Cagayan will hasten  the economic development of the northern part of the country.

1.3     Definitions of Terms Used

To facilitate the understanding of the discussion, the writer deemed it necessary to define the following terms:

1.3.1  Catenary

Catenary is the curve in which a frictionless uniform or a perfectly flexible uniform cable hangs between two fixed points.

1.3.2 Girders

Girders are segments of the span joined with each other to give the proper stiffening of the main span.

1.3.3    Span

The span of the bridge means the longest horizontal structure which consists of a steel and a concrete slab

1.3.4    Three-span suspension bridge

This is the most common form of a suspension bridge. It is composed of side spans and the main span that lie between them.  The most common form of span is that in which the main cable is continued from the tower over the side span which is suspended from cables in the same way as the main span.  In such cases, the cables are often anchored at the outer ends of the side span at deck level and are effectively unrestrained.

1.3.5    Anchor

The anchor of a suspension bridge lies on the extremities of the span.  It is composed of a massive structure consisting of concrete and steel frames.

1.3.6    Tower

A tower is a structure designed primarily for elevation that is higher than its diameter and high relative to its surroundings.  The purpose of the tower is to support the cable.

An excerpt from a technical report of Vener A. Villanueva .

Proposal Training Program

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A Proposal Training Program in Consumer Behavior for the Employees of ABC Corporation

I.    Rationale

A.    Situation of marketing in relation to consumer behavior
B.    Existing problem of marketing about consumer behavior
C.    Factors that affects consumer behavior

1.    Internal Factors
(a)    Perception
(b)    Motivation
(c)    Learning
(d)    Attitudes
(e)    Personality

2.    Social Influences
(a)    Family
(b)    Reference
(c)    Social Class
(d)    Culture and subculture

D.    Contributions of the behavioral sciences to marketing.

E.    Aim/Purpose of the proposed training program on consumer behavior

II.    General Objectives

  • to have a better understanding and knowledge regarding consumer behavior, its concepts, dynamics and implications that are useful in formation, production, innovation of products for the advancement of the corporation.

III.    Specific Objectives

  • to identify and explain the complexities and dynamics of buyer behavior.
  • to apply these knowledge in marketing decision making and sales training procedure.
  • to critically evaluate business decisions from behavioral science perspective.
  • to enhance important skills set including analytical and critical thinking in producing products in the market.
  • to individuality and collectively analyze and solve complex marketing problem with an emphasis to consumer behavior.
  • to know the concepts and implications of consumers in order to produce a new technique or strategies in marketing.

IV.    Strategies and Methodologies

A.    Planning Phase

  1. Selecting of some employees from marketing department who will serve as a participant in the training program.
  2. Pre evaluate of the employees status and understanding on consumer behavior.
  3. Orientation of the employees for the training program.

B.    Implementation

  1. Presentation of lectures, seminars, and workshop regarding consumer behavior.
  2. Application of the learning in the marketing.
  3. Post evaluation of performance of the employees after one month.

V.    Workplan

VI.    Budgetary Requirements