Proposal: Guidelines and Samples

TO:  Marge Dundas, Director
Personnel Resources

FROM: Leslie Galusha, Manager
Administrative Support Services

SUBJECT: Upgrading from Typewriters to Word Processors

We are receiving an increasing number of requests to prepare direct mailings that involve sending each recipient an original copy, especially from the Advertising, Public Relations, and Employee Relations Departments.  The cost of calling in temporary help to get the typing done is very high, and an abnormal workload results from our efforts t get the extra work done.  In addition, the pressure causes much confusion and many frayed nerves.

I propose that we purchase a word processor to enable us to handle the increased workload without the cost and disruption of bringing in temporary help.  The following details show the savings and efficiency of the Toshiba EW-100 Word Processor as compared with our present method of dealing with the problem.

Efficiency

The Toshiba EW-100 Word Processor has a merge feature that permits the operator to type the basic letter as one file, substituting a special character for any word or words that will change from one letter to the next (such as name and address), and to type the word or words to be substituted for the special character (such as name and address) as a separate file.  Then the operator simply sets up the printer for merge printing and presses the MERGE key.  The system automatically types all the letters, substituting the indicated word or words from the second file in each consecutive letter.  This operation is many times faster than the best human typist, and it is entirely error-free, once programmed.

Keyboard entry on the Toshiba EW-100 Word Processor is much more efficient than it is with typewriter.  Instead of having to “paint out” an error or use typewriter correction paper, the operator simply strikes over the error.  (The system automatically  corrects the error on the diskette.)  Because correcting an error is so easy, statistics show that the operator’s typing speed increases.

An additional advantage of upgrading from typewriter to word processor is file storage.  Rather than using bulky filing cabinets for 8 1/2 by 11 inch paper, we can store over 600 pages on a single 8-inch diskette.  One single 11/2 inch diskette container holds ten diskettes, or more than 6,000 pages (double-spaced), thereby reducing our storage requirements dramatically.

Having a Toshiba EW-100 Word Processor and one trained operator would eliminate the need for temporary typists and the confusion caused by our training these typists while attempting to meet our own deadlines.  In short, we could carry on with our normal office routine.  A normal routine not only would improve our employee’ morale but would increase their efficiency.

Cost Savings

Purchase of the Toshiba EW-100 Word Processor with a Ricoh 45 characters per second daisy wheel printer would result in a savings of over $3,500 in the first year, as shown below.

Purchase price of Toshiba, EW-100 with Ricoh printer ——— $5,000
Cost of temporary typists from Wilson Secretarial Agency last year ——$7,400
Typewriter rental from World Office Machines last year ———-$1,120
Savings the first year ($7,400 + $1,120 – $5,000 = $3,520) ——- $3,520

Since purchase of the Toshiba EW-100 Word Processor is a one-time cost, the savings would be substantially greater after the first year.

On the basis of these facts, I recommend that we purchase a Toshiba EW-100 Word Processor.  Enclosed is a brochure that describes the Toshiba EW-100 Word Processor in detail.  I will be happy to provide any additional details about the system, as I understand it, at your request.

Sales Proposal
To Landscape the New Corporate Headquarters of the Watford Valve Corporation

Submitted to: Ms. Tricia Olivera, Vice President
Submitted by: Jerwalted Nursery, Inc.
Date Submitted: February 1, 1992

Jerwalted Nursery, Inc., proposes to landscape the new corporate headquarters of the Watford Valve Corporation, on 1600 Swason Avenue, at a total cost of $8,000  Landscaping would begin no later than April 30, 1990, and would be completed by May 31.

The lot to be landscaped is approximately 600 feet wide and 700 feet deep.  The following trees and plants would be planted in the quantities and sizes given and at the prices specified.  They would be positioned as indicated in the enclosed drawing.

4 maple trees (not less than 7 ft.) $40 each – $160
41 birch trees (not less than 7 ft.) $65 each – 2,665
2 spruce trees (not less than 7 ft.) $105 each – 210
20 juniper plants (not less than 18 in.) $15 each – 300
60 hedges (not less than 18 in.) $7 each – 420
200 potted plants (various kinds) $2 each – 400
Total cost of plants  – $4,155
Labor – $3,845
Total Cost – $8,000

All trees and plants would be guaranteed against defect or disease for a period of 90 days, with the warranty period to begin June 1, 1992.

Thank you for the opportunity to submit this proposal.  Jerwalted Nursery Inc., has been in the landscaping and nursery business in the Providence area for thirty years, and our landscaping has won several awards and commendations, including a citation from the National Association of Architects.  We are eager to put our skills and knowledge to work for you, and we are confident that you will be pleased with our work.  If we can provide any additional information or assistance, please call.

September 1, 1998

Mr. John Yeung, General Manager
Cookson’s Retail Stores, Inc.
101 Longuer Street
Savannah, Georgia 31499

Dear Mr. Yeung:

The Waters Corporation appreciates the opportunity to respond to Cookson’s Request for Proposals dated July 26, 1998.  We would like to thank you Mr. Becklight, Directors of your Management Information Systems Department, for his invaluable contributions to the study of your operations that we conducted before preparing our proposal.

It has been Water’s privilege to provide Cookson’s with retails systems and equipment since your first store opened many years ago.  Therefore, we have become very familiar with your requirements as they have evolved during the expansion you have experienced since that time.  Water’s close working relationship with Cookson’s has resulted in a clear understanding of Cookson’s philosophy and needs.

Our proposal describes a Waters Interactive Terminal/Retail Processor System designed to meet Cookson’s network and processing needs.  It will provide all of your required capabilities, from the point-of-sale operational requirements at the store terminals to the host processor.  The system uses the proven Retail III modular software, with its point-of-sale applications, and the superior Interactive Terminal with its advanced capabilities and design.  This system is easily installed without massive customer reprogramming.

The Waters Interactive Terminal/Retail Processor System, which is compatible with much of Cookson’s present equipment, not only will answer your present requirements but will provide the flexibility to add new features and products in the future.  The system’s unique hardware modularity, efficient microprocessor design, and flexible programming capability greatly reduce the risk of obsolescence.

Thank you for the opportunity to present this proposal.  You may be sure that we will use all the resources available to the Waters Corporation to ensure the successful implementation of the new system.

Sincerely yours,

Janet A. Curtain
Executive Account Manager
General Merchandise Systems

A Proposal to Construct a Suspension Bridge to Connect the Provinces of Ilocos Norte and Cagayan by Vener A. Villanueva .

Related Study

Cable stayed bridges are constructed along a structural system which comprises a deck and continuous girders which are supported by stays or inclined cables passing over or attached to tower located at the main piers.

Wide and successful application of cable – stayed systems was realized only recently, with the introduction of high strength steel, orthotropic type decks, development of welding techniques and progress in structural analysis.  The development and application of electronic computers open up new and practically unlimited possibilities for the exact solution of these highly statistically indetermined systems and for precise statistical analysis of their dimensional performance.

Existing cable-stayed bridges provide useful data regarding design, fabrication, erection and maintenance of the new system

Methodology

The researcher gathered the needed information from books, encyclopedia, periodicals and pamphlets.  He interviewed Engineer Reynaldo M.Reyes who gave additional information pertinent and relevant to the topic under discussion.

A Proposal to Construct a Suspension Bridge to Connect the Provinces of Ilocos Norte and Cagayan

1. Introduction

Since time immemorial, people from Ilocos Norte and Cagayan have had the problem of transporting their goods from one province to the other.  To help solve this perennial problem of transportation between two places, a suspension bridge connecting them should be constructed.  The completion of this bridge is the dream of President E. Marcos and many motorist and traders.

1.1     Statement of the Problem

To initiate the realization of the dream of President Ferdinand E. Marcos and many motorist and traders, the writer presents A PROPOSAL TO CONSTRUCT A SUSPENSION  BRIDGE TO CONNECT THE PROVINCES OF ILOCOS NORTE AND CAGAYAN.  Specifically, the paper answers the following questions:

1.1.1.    Where is the geographical site of the propose suspension bridge?
1.1.2.    What are the advantages of constructing a suspension bridge?
1.1.3.     How is it constructed?

1.2     Importance of the Study

This study is significant.  The construction of a suspension bridge connecting Ilocos Norte and Cagayan will hasten  the economic development of the northern part of the country.

1.3     Definitions of Terms Used

To facilitate the understanding of the discussion, the writer deemed it necessary to define the following terms:

1.3.1  Catenary

Catenary is the curve in which a frictionless uniform or a perfectly flexible uniform cable hangs between two fixed points.

1.3.2 Girders

Girders are segments of the span joined with each other to give the proper stiffening of the main span.

1.3.3    Span

The span of the bridge means the longest horizontal structure which consists of a steel and a concrete slab

1.3.4    Three-span suspension bridge

This is the most common form of a suspension bridge. It is composed of side spans and the main span that lie between them.  The most common form of span is that in which the main cable is continued from the tower over the side span which is suspended from cables in the same way as the main span.  In such cases, the cables are often anchored at the outer ends of the side span at deck level and are effectively unrestrained.

1.3.5    Anchor

The anchor of a suspension bridge lies on the extremities of the span.  It is composed of a massive structure consisting of concrete and steel frames.

1.3.6    Tower

A tower is a structure designed primarily for elevation that is higher than its diameter and high relative to its surroundings.  The purpose of the tower is to support the cable.

An excerpt from a technical report of Vener A. Villanueva .

A Proposal Training Program in Consumer Behavior for the Employees of ABC Corporation

I.    Rationale

A.    Situation of marketing in relation to consumer behavior
B.    Existing problem of marketing about consumer behavior
C.    Factors that affects consumer behavior

1.    Internal Factors
(a)    Perception
(b)    Motivation
(c)    Learning
(d)    Attitudes
(e)    Personality

2.    Social Influences
(a)    Family
(b)    Reference
(c)    Social Class
(d)    Culture and subculture

D.    Contributions of the behavioral sciences to marketing.

E.    Aim/Purpose of the proposed training program on consumer behavior

II.    General Objectives

• to have a better understanding and knowledge regarding consumer behavior, its concepts, dynamics and implications that are useful in formation, production, innovation of products for the advancement of the corporation.

III.    Specific Objectives

• to identify and explain the complexities and dynamics of buyer behavior.
• to apply these knowledge in marketing decision making and sales training procedure.
• to critically evaluate business decisions from behavioral science perspective.
• to enhance important skills set including analytical and critical thinking in producing products in the market.
• to individuality and collectively analyze and solve complex marketing problem with an emphasis to consumer behavior.
• to know the concepts and implications of consumers in order to produce a new technique or strategies in marketing.

IV.    Strategies and Methodologies

A.    Planning Phase

1. Selecting of some employees from marketing department who will serve as a participant in the training program.
2. Pre evaluate of the employees status and understanding on consumer behavior.
3. Orientation of the employees for the training program.

B.    Implementation

1. Presentation of lectures, seminars, and workshop regarding consumer behavior.
2. Application of the learning in the marketing.
3. Post evaluation of performance of the employees after one month.

V.    Workplan

VI.    Budgetary Requirements

Estimated Project Cost: $1.2 Billion

Timetable:  Targetted for completion by 2005

Proponents:

• A consortium of big local and foreign investors.
• The Manila-based development group EL International Holdings which is part of the EL group of Companies of HongKong, which has teamed up with local groups EEI Corp. of the Yuchengco family and TCGI Engineers.
• Other partners are the Tyco International group of the United States, the world’s largest manufacturer of electrical and electronic components and global infrastructure giant Alstom of France, which are participating through respective units Earth Tech and Alstom Phils.

Objectives:

• Make the transportation system more efficient.
• Decongest Metro Manila of heavy traffic because of provincial buses.
• Educate the riding public on how to deal with intermodal public transport they way it is dealt with in most major cities in the world.
• Promote into modal transport in the subject transport zone and accelerate/ease the movement of people, goods and services, specifically: cut travel by 50-80% or more, attain efficiencies in economic and social transactions in the areas of Bulacan and between Bulacan and Metro Manila.

Medium-to-long-term objectives: to spur the development in the subject areas; partially help ease the traffic and population problems in Metro Manila, among others.

Highlights:

• A mass railway system to link Marilao in Bulacan to Edsa-Quezon Avenue through a build-operate-transfer (BOT) project with the government.
• One of its main features will be a bus terminal facility north of Manila in Bulacan so that provincial buses will be encouraged to drop off the passengers there and they can, then proceed to the MRT.
• The proposed 20-kilometer MRT will begin its route from Marilao, passing through the La Mesa Dam reservoir, Fairview, Batasan, U.P. in Diliman, Philcoa and Edsa-Quezon Avenue.

* An excerpt from proposal for MRT Project

By: Engr. Josielyn Briones

Introduction

The discovery of wireless communication of cellular phones today has always been a great reward in this century for the ingenuity of human’s continuous exploration for easy living.
The cellular phones and telecommunication and network providers offer us faster and efficient ways to save our time and human energy in dealing with our monthly routine such as bank-to-bank payments for electric bill, water bill, cash deposit, etc., and amazingly, everything has been done through text messaging alone.

Even the metering of households and company’s electric consumption has been patterned to the ballooning figures in communication via open atmosphere.

The combination of electric and electronic features of prepaid kilowatt-hour meter has been considered one of the breakthroughs in rendering service of electric company.

The prepaid technology helped a lot of companies to cut their budget in production, and this technology secures irresponsible tenants for commercial and leasing establishments from escaping for their own power supply.

The fast revolution of wireless technology brought advent for everything prepaid, from cellphone loads to every device or transaction that can be digitalized or electronically manufactured.

Background of the Study

Prepaid Kilowatt-hour Meter features remote re/connection of power supply through GSM module, and Microcontrollers Unit (MCU), reducing the monotonous and labor-intensive meter reading. Its theoretical backbone was patterned from prepaid technology. Thus, owners can determine expenses, and poses good measure for energy conservation.

It will be processed in MCU triggering the contactor that re/connects the supply from mains to meters.  This study foresees practicality in the future for commercial applications.

Objectives

General Objective

The general objective of the study is to produce simple prototype design of a prepaid kilowatt-hour meter as well as to apply the theories of engineering in designing this project.

Specific Objectives
1.To determine if the study is viable for commercial and large-scale application.
2.To determine the advantages and disadvantages of using such a device.
3. To enumerate the unique functions and uses of this prototype.

Significance of the Study

This research may provide an alternative solution to the problem of monotonous and labor-intensive meter reading of electric company personnel; and tedious payment of bill, to the part of consumers. It may also be recommended to commercial and leasing establishments where tenants are held accountable for their own electric bill.

Scope and Limitations

The main feature of the designed prototype is to electrically load the watt-hour meter and automatically trip the electrical supply of the power provider to the consumer’s line if the prepaid load is already consumed.  It is limited to single-phase supply, so as its watt-hour meter.  The GSM module is signal-dependent from its network provider.

Resource Requirement

Books

A Proposed Design of a Bagasse Rotary Dryer for Cagayan-Robina Sugar Milling Company

BY:
Mary B. Pasion
Instructor
Nueva Vizcaya State University

Introduction

In the sugar factories,bagasse is used as captive fuel in their boilers for raising steam necessary for power generation, as well as running the sugar factory and processing sugar cane into sugar.

Raw Sugar Process

Sugarcane Component
70% water
14% fiber
13.3% saccharose (10-15% sucrose)
2.7%  soluble impurities

By-products of sugar cane
molasses
bagasse

Bagasse

•    the fibrous residue left over after the extraction of juice from sugar cane milling process
•     composed  of 43-52% fiber, 45-52% moisture and 2-6% soluble solids

Background

In Cagayan-Robina sugar milling company, the installation of bagasse dryer became essential since the moisture content of bagasse  of the mill run bagasse of their milling plant has an average of 50.12%. High moisture content in the bagasse cause incomplete combustion in the boiler furnace, therefore it need a lot of extraneous to meet the steam requirement of the factory.

Objectives

General Objective:

To propose a design of a bagasse rotary dryer for Cagayan-Robina Sugar Milling Company.

Specific Objectives:

1. To design a rotary  bagasse  dryer for CARSUMCO.
2. To make an economic feasibility of the proposed design in terms of:
a. rate of return of investment
b. payback period

Scope and Limitations:

In response to the problem of high moisture content of bagasse from the milling plant of CARSUMCO, this study focused in the design of a rotary bagasse dryer.

Schedule of Activities

Identification of Problem -  1 month
Data Gathering – 1 month
Design – 2 months
Computations – 1 month
Documentations – 1 month

Expected Output

1.    Design of a rotary bagasse dryer
2.    Economic feasibility based on computed rate of return and payback period.

Resources

•    Books and journals
•    Internet Access
•    CARSUMCO laboratory results
•    Machine shop

The study aims to develop wireless operation of lighting and home appliances through the computer system and the SMS.

The proposed study has the following objectives:

• - to develop a system that would help the user to monitor their home lights and appliances
• - to develop software that would automatically switch ON/OFF lights and appliances
• - to develop software that would provide adequate switching capabilities
• - to design a system that would provide security and convenience
• - to develop a system that would automatically shut off the computer system through SMS.