Proposal Cover Letter Sample

September 1, 1998

Mr. John Yeung, General Manager
Cookson’s Retail Stores, Inc.
101 Longuer Street
Savannah, Georgia 31499

Dear Mr. Yeung:

The Waters Corporation appreciates the opportunity to respond to Cookson’s Request for Proposals dated July 26, 1998.  We would like to thank you Mr. Becklight, Directors of your Management Information Systems Department, for his invaluable contributions to the study of your operations that we conducted before preparing our proposal.

It has been Water’s privilege to provide Cookson’s with retails systems and equipment since your first store opened many years ago.  Therefore, we have become very familiar with your requirements as they have evolved during the expansion you have experienced since that time.  Water’s close working relationship with Cookson’s has resulted in a clear understanding of Cookson’s philosophy and needs.

Our proposal describes a Waters Interactive Terminal/Retail Processor System designed to meet Cookson’s network and processing needs.  It will provide all of your required capabilities, from the point-of-sale operational requirements at the store terminals to the host processor.  The system uses the proven Retail III modular software, with its point-of-sale applications, and the superior Interactive Terminal with its advanced capabilities and design.  This system is easily installed without massive customer reprogramming.

The Waters Interactive Terminal/Retail Processor System, which is compatible with much of Cookson’s present equipment, not only will answer your present requirements but will provide the flexibility to add new features and products in the future.  The system’s unique hardware modularity, efficient microprocessor design, and flexible programming capability greatly reduce the risk of obsolescence.

Thank you for the opportunity to present this proposal.  You may be sure that we will use all the resources available to the Waters Corporation to ensure the successful implementation of the new system.

Sincerely yours,

Janet A. Curtain
Executive Account Manager
General Merchandise Systems