What is Project Proposal

Project proposal is a written document that can be presented to the client or potential sponsor to receive funding or to get approved. It contains the key information about the project being proposed. It includes the necessary steps to accomplish the objectives and solve existing problems as well the milestones to complete the project. Also, it contains the detailed budget which includes the summation of anticipated cost and expenses.

A good project proposal contains the following components:

•    Project Title
•    Introduction
•    Project Objectives
•    Background of the Project
•    Project Description
•    Steps or Procedures for the Project
•    Project Budget
•    Project Summary and Conclusion

In order to have a successful project proposal, the documents should thoughtfully planned, well prepared and concisely packaged. You can highlights the project’s strength and aspects of the project that are innovative and thinks something that makes your project proposal stand out from others. Also, always create a detailed budget. Write also who will work for the project such as the management team  In addition, in writing the project objectives includes also a list of activities that support each objective.  At the end of the document, include a separate narrative summary of each component of each line item and corresponding purposes. You can search sample project proposal from the internet but of course, it should only used as guidelines and references.


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Data Presentation for a Project Proposal of Construction of Suspension Bridge

Geographical Site

The proposed site for the construction of the bridge is about thirty kilometers south of Aparri, Cagayan.  The water current at this point is weak which makes the construction suitable.  The bridge is bounded between two national roads.  At the right side is an intersection which leads to the eastern part of Cagayan.

The Advantages of a Suspension Bridge

A suspension bridge has its advantages

–    The manner of carrying  loads is highly efficient since so much of the load is carried by the cable in tension.
–    The analysis of the structure is greatly simplified because when a cable supports a load that is uniform per unit length of the cable itself, such as its own weight, it takes the form of a catenary; but unless the sag of the cable is large in proportion to its length, the shape taken may often be assumed to be parabolic

The Construction of a Suspension Bridge

The special design of the suspension bridge does not consider the stability of the river level.  It is more resistant than ordinary bridges to earthquakes.  A construction of this type of bridge the following general steps:

–   Topographic Surveying

One considers the span of the bridge and the soil conditions existing at the site where the bridge has to be constructed.

–    Engineering Design

The component parts of the bridge are designed.  This is a very complex work which is done by the qualified structural engineer after gathering the necessary data for the design.

–    Actual Construction Work

Under this phase of activity which is dependent upon the design made by the structural engineer are the salient structures to be constructed.

The Anchor

The making of the anchor depends a lot on the nature of the soil where it is going to be built.  If the soil is sandy, naturally it is not capable of holding too much tension, so that there is the need to drive tubular piles beneath the anchorsheet.  These tubular piles consists of a hallow cylindrical steel with concrete and steel bars in it.  These will help the anchor in supporting tremendous tension created by the cable.  These circumstances are applied to the proposed plan.  The western side of the river is sandy while the eastern part is rocky.  The anchor consists of steel imbedded in its concrete structure.  Its function is to lock the end of the main cable.  The making of an anchor needs a lot of time and needs a lot of calculations.  It usually takes time to build a certain type structure.  When mixed cement is poured to it, it is being filled layer by layer to ensure dryness, perfect dryness.  One of the anchors need the aide of the concrete-steel tubular piles.

The Abutments

Side spans and beams are supported by abutments.  Again, when the soil is sandy, there is the need to drive tubular piles at its bottom.  One of the abutments holds the weight of the main tower.


The towers are made of a hollow steel box about two meters wide and are joint together by gapless joints.  The erection is usually supported by cranes as temporary support.  The towers are erected first before the main cable.  When the towers are completed, a temporary steel extension is attached at the top which will hold the transporting cables.

Main Cable

The main cable consists of numerous steel strands.  The steel strands are transported from one side to the other by the use of the transporting cable.  When the number of steel strands is attained, they are tightened by the use of a twisting machine.  Sometimes, a catwalk is made from tower to tower.  These are temporary hanging ladders from the ground to the top of the tower continuously from tower to tower.

Therefore, transporting materials from one side to the other can be made manually.

Stiffening trusses

The stiffenig trusses are assembled first on the ground before they are carried through the transporting cables.  They are rigidly built that when they are attached to one another, they become a giant boom.  Aside from their strength, they are supported by vertical cables which are attached to the main cables.


When making the concrete road, it is not cemented continuously.  It is divided into segments with allowance to avoid cracking when the concrete expands.  The concrete is made up of reinforced concrete stabs.

Excerpt from Proposal to Construct a Suspension Bridge to Connect the Province of Ilocos Norte and Cagayan
By: Vener A. Villanueva

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Management Proposal

NCRFW Institutional Strengthening Project (NCRFW ISP) Phase II

Project Description:

The NCRFW ISP II is the second phase of partnership between CIDA and NCRFW.  The second phase of the project was re-oriented to focus on achieving an “institutionalized enabling environment in NCRFW and selected partners for gender responsive policy, planning, budgeting, implementation, monitoring and evaluation”.  Simply put, this means transforming government and its major processes to systematically respond to women’s needs and gender concerns.  In the long-term, government programs should reach and benefit women equally with men and improve their lives.  The strategy is called gender mainstreaming.

The project supports NCRFW itself and its work with a wide range of partners.  These include agencies and broad responsibilities throughout government (four oversight agencies, three statistical agencies and the legislature) and selected other agencies (four line agencies, seven sub-national government units and training partners).

The project was scheduled to conclude by June 2001. Given that it took longer than anticipated to develop effective working relationships and good project proposals with partners, NCRFW has been granted two extensions, the first one up to March 2002 and a second extension up to March 2004

Project Goal:

To support the full participation and integration of women in all aspects of Philippine national development by enhancing the planning and implementation capacity of NCRFW and all other key units tasked to carry out gender mainstreaming in government.

Project Purpose:

To build leadership, systems, capacity and skills in NCRFW and its partners to lead and guide the operationalization of existing government policy on gender equality;

To mainstream gender in the structures, functions, processes and systems of key government institutions, priority line agencies, selected local government units and resource networks.

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Sample Proposal for MRT Project to Link Bulacan Edsa

Estimated Project Cost: $1.2 Billion

Timetable:  Targetted for completion by 2005


  • A consortium of big local and foreign investors.
  • The Manila-based development group EL International Holdings which is part of the EL group of Companies of HongKong, which has teamed up with local groups EEI Corp. of the Yuchengco family and TCGI Engineers.
  • Other partners are the Tyco International group of the United States, the world’s largest manufacturer of electrical and electronic components and global infrastructure giant Alstom of France, which are participating through respective units Earth Tech and Alstom Phils.


  • Make the transportation system more efficient.
  • Decongest Metro Manila of heavy traffic because of provincial buses.
  • Educate the riding public on how to deal with intermodal public transport they way it is dealt with in most major cities in the world.
  • Promote into modal transport in the subject transport zone and accelerate/ease the movement of people, goods and services, specifically: cut travel by 50-80% or more, attain efficiencies in economic and social transactions in the areas of Bulacan and between Bulacan and Metro Manila.

Medium-to-long-term objectives: to spur the development in the subject areas; partially help ease the traffic and population problems in Metro Manila, among others.


  • A mass railway system to link Marilao in Bulacan to Edsa-Quezon Avenue through a build-operate-transfer (BOT) project with the government.
  • One of its main features will be a bus terminal facility north of Manila in Bulacan so that provincial buses will be encouraged to drop off the passengers there and they can, then proceed to the MRT.
  • The proposed 20-kilometer MRT will begin its route from Marilao, passing through the La Mesa Dam reservoir, Fairview, Batasan, U.P. in Diliman, Philcoa and Edsa-Quezon Avenue.

* An excerpt from proposal for MRT Project

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Cost Analysis of Comparative Analysis of Physico-Chemical Characteristics

Product Cost

The following data shows the prices of identified fuel oil

Bunker Fuel = 14.2617 php/liter
CME  = 70 php/liter

Cost per liter of Bunker Oil with 20% CME

1 liter = 1000 ml
1000 ml – 200 ml = 800 ml
800 ml (0.0142617 php/ml) = 12.55 php
200 ml (0.07 php/ml) = 14.00 php
Total Cost = 26.55 php

Cost per liter of Bunker Oil with 25% CME

1 liter = 1000 ml
1000 ml – 250 ml = 750 ml
750 ml (0.0142617 php/ml) = 10.70 php
250 ml (0.07 php/ml) = 17.50 php
Total Cost = 28.20 php

Evaluation and Benefits of the Project

The study will serve as a platform in providing technical support the widespread and efficient use of bio-diesel/bunker blended fuel.  Promoting the widespread use of bio-fuel blend will improve our environment while reducing dependence on foreign oil, stretching our fossil fuel reserves and providing value added markets for our coconut industry.

This sample cost analysis is taken from the project study entitled, “Comparative Analysis of Physico-Chemical Characteristics between 20% and 25% CME Blend by Volume on Bunker Fuel and the Effect of Exhaust Gas Emission” by: Kristian G. Barario, Rhio C. Dimakiling, Orley G. Fadriquel and Manuel Robles.

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Introduction for the Project Proposal Study

The Philippines is poised to join other rapidly industrializing nations of the world.  This impending process also brings with it the spectra of more pollution and environmental degradation.  Depreciating air quality is impairs the health and welfare of a large proportions of the population, in particular that of the 20  million residents in Metro Manila its surrounding air shed.

The concentration of several dangerous pollutants has reached critical levels that are well above those that commonly affect human health.  The primary causes of air pollution come from emissions from industrial processes and combustion of fuels in power plants.  Close to 3,000 industries and commercial establishments located within Metro Manila have expanded rapidly.  Annual estimates of emission show that 116,000 tons of PM (particulate matter) and 39,000 tons of Sulfur Oxide (SOx) are being produced every year.  Studies indicated total Suspended Particulates (TSP10), exceeds national ambient air quality standards, which are comparable to WHO guidelines.  Such great number of emission creates impact on public health where road users someone prone to chest ailments, children with high blood lead levels and poor are most adversely affected.  If not addressed, unfavorable effects of air pollution will significantly wear down the gains of social and economic development.

The government interventions are still obviously inadequate and needs intensified judging from monitoring data registered for the period.  Air quality must be improved through the reduction of air pollution, enhancing the fuel quality and promoting the use of alternative and clean fuel.

This sample introduction is taken from the project proposal entitled,  “Comparative Analysis of Physico-Chemical Characteristics between 20% and 25% CME Blend by Volume on Bunker Fuel and the Effect of Exhaust Gas Emission” by: Kristian G. Barario, Rhio C. Dimakiling, Orley G. Fadriquel and Manuel Robles.

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The study used bunker fuel mixed with 25 percent of CME to be run in to a water tube boiler with a maximum pressure of 10 kg/cm2.  By means of a flue gas analyzer to be inserted in to the exhaust of the boiler, the elements contained by the exhaust gas will be recorded.  There are two parts of the project; (a) physico – chemical characterization of potential viable blends; (b) emission testing using identified test blend.

In Physico-chemical characterization there is blending of 20% and 25% CME by volume on the controlled samples of bunker fuel.

Sample formulations were done with different proportions by mixing bunker fuel with coconut methyl ester CME.

a)    Bunker fuel with 20% CME
b)    Bunker fuel with 25% CME

In emission testing, exhaust gas sample will be taken in the stack during burning of pure diesel fuel or bunker fuel as a base line data while the boiler pressure and fuel temperature is at 4 kg/cm2 and 85 degree centigrade, then the next exhaust gas sample will be taken in burning CME-IDO/bunker fuel blends.  A bunker fuel should be firs tested to be the base line data.

This sample methodology is taken from the project proposal entitled,  “Comparative Analysis of Physico-Chemical Characteristics between 20% and 25% CME Blend by Volume on Bunker Fuel and the Effect of Exhaust Gas Emission” by: Kristian G. Barario, Rhio C. Dimakiling, Orley G. Fadriquel and Manuel Robles.

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Sample Abstract for Project Proposal

The study deals with the comparative analysis of physico-chemical characteristics; between 20% and 25% CME by volume on the controlled samples of bunker fuel, and the effects of exhaust gas emission.

The blended fuel will be submitted to a qualified separate testing agency for physico-chemical analysis.  In physico-chemical characterization, specific results from testing the blend will concentrate on the following: the heating value of the blend, the calculated cetane index, kinematic viscosity, API gravity, flash point, sulfur content, pour point, and the bottom sediments and water.

Testing of exhaust gas emission will be done using flue gas analyzer.  The boiler pressure controller will be set at 1 kg/cm2 as its cut in pressure and 4 kg/cm2 as its cut-off and maximum operating pressure.  Boiler operating temperature will be set at 180 degree C.  Measurement of SOx, NOx, HC, CO, CO2 and other particulate matters at the stack will be made when boiler reaches its operating pressure and temperature.

Title: Comparative Analysis of Physico-Chemical Characteristics between 20% and 25% CME Blend by Volume on Bunker Fuel and the Effect of Exhaust Gas Emission
BY: Kristian G. Barario, Rhio C. Dimakiling, Orley G. Fadriquel and Manuel Robles

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Sample Project Proposal

Project proposal is a written to solve a technical problem according to Mills and Walter (1990).  It is also use as a basis for a feasibility study.  There are three major section of project proposal; introduction, technical section and summary.

Below is an example of project proposal, an excerpt project proposal from Tarlac State University.

I.    Project Profile

A.    Project Title : Linking TSU to the World’s Information Highway via internet
B.    Proponent: Engr. Wilson C. Fallorin, Director , Institute of Computer Studies
C.    Implementing College/Unit: University Research Office
D.    Stand Classification: Information Technology
E.    Project Site: University Research Office and/or Institute of Computer Studies, Tarlac State University
F.      Project Duration: September – December 2002
G.    Total Project Cost: Php 327,000.00
H.    Project Brief Executive Summary:

Internet is a global network of computer networks, linking millions of users around the world.  With internet, enormous information resources are available to the users.

Tarlac State University (TSU), once connected to this global network, can avail of the following services:

1.    File Transfer – which takes up a major portion of the traffic, allows one to copy and/or send files in a computer-to-computer medium, thus, minimizing dispatching time, without the use of messengerial services.
2.    Information Searching and Retrieval – enables a user to access or browse database files in electronic libraries around the world from the comfort of one’s desktop.
3.    Electronic Mail – which takes up a minor portion of data traffic and allows the exchange of electronic messages.
4.    Remote Login – offers users the capability to use computer resources, including supercomputers of other organizations on an agreed term of use.
5.    Online Conferencing or Electronic Bulletin Board – are available from users who want to participate in on going electronic conferences and discussions grouped by subject areas or expertise.

II.    Project Proposal Proper

A.    Rationale:

The Philippines is now a node in the world’s information highway.  This followed after country’s connection with INTERNET, was finalized with the installation of the required communication facilities and full operation of PHNet.

PHNet was created with the support of the Department of Science and Technology (DOST), Ateneo de Manila University (ADMU), De La Salle University (DLSU), and the University of the Philippines at Diliman and Los Banos, to study the viability of establishing PHNet.  Other organizations and experts were also consulted in the process.

Considering the increasing demand for PHNet services, as seen in Phase 1 operation, DOST committed support for the first year operation of Phase 2, that is establishing a 64 kbps link to Internet (US)

This facility links nine primary nodes in four regions of the country – DOST, AMDU, DLSU, UP Diliman, UPLB, University of Santo Tomas, University of San Carlos (Cebu) Xavier University (Cagayan de Oro) and Saint Louis University (Baguio)

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Things to Consider in Writing a Project Proposal

–    Introduction. Gives the overview of the proposal and answer what the proposal is about. Briefly describe the project without too much detail.

–    Problem Statement. Clearly identified the problem and convince the audience or reader that the problem is important and call possible solutions.

–    Objectives. Explain what the project seeks to achieve.  The reader or audience need to know the outcome to expect from the proposal.  Describe the goals of the project, and the tangible changes to be take place. Make sure that your objectives will directly address to the problems identified in the previous section.

–    Methods. Enumerate the procedures to be used to achieve the goals of the project.  Present the audience an effective means of achieving the stated objectives.

–    Resources. Show the resources and show how they will be used to complete the project in terms of money and facilities.

–    Schedule. Set a timetable to complete the project on time.

–    Qualifications. It is important to show the experience and capabilities of the person involved in the project such as the qualifications of each member.

–    Cost/Benefit Analysis. Include the brief statement of benefits versus project costs. Present financial data that could convince your audience that the expected benefits outweigh the costs.

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