System proposal is serves as a summary of the system analyst’s work in the business. System proposal is presented to the business owner to improve their business and become profitable.
The following are some sections of system proposal:
1. Cover Letter
It contains the list of the people who did the study and summarize the objectives of the study. It also includes the schedule of the prearranged time and place for the oral presentation of the system proposal.
2. Title Page of project
It provides the title page, the name of the project, the names of the systems analysis team members, and the date the proposal is submitted.
3. Table of contents
Writing table of contents can be useful to readers of long proposal. It can be omitted if the proposal is very short.
4. Executive summary
It contains 250 to 375 words that provides the who, what, when, where, why and how of the proposal. The readers should have accurate articulate the information on your executive summary. It should contains the overall picture of what is being proposed.
5. Outline of system study with documentation
It provides all the information about all of the methods used in the study, and who or what was studied. Also, it contains the information sources used to research the system such as the lists of people interviewed and observed as well as the forms analyzed as evidence that a thorough and comprehensive study was completed.
6. Detailed results of systems study
It presents problems with the current system including the kinds and rates of errors, current and projected work volume and how work is being handled by the current system.
7. System alternatives (3 or 4 possible solutions)
In this section, the analyst will provide three (3) to four (4) alternatives solutions that directly address the aforementioned problems. Each alternatives should explored separately and describe the cost and benefits of each situations. You can insert graphs to compare costs and benefits for each alternative. In addition, each alternative must clearly indicate what management must do to implement it.
After providing alternatives, then the system analyst will make recommendation which is most workable and it contains the recommended solution.
It is a brief statement that mirrors the content of the executive summary. Also, it gives the objectives of the study and the recommended solution.
It is the last part of the system proposal and it contains pertinent correspondence, a summary of phases completed in the study, detailed graphs for analyses purposes or even previously done system studies.