Systems Proposal is serves as a summary of the system’s analyst work in the business so it is essential that great care is given to writing and presenting it.
Ten Main Section of your System Proposal
1. Cover Letter
List of people who did the study and summarize the objectives of the study are provided in your cover letter. Also, prearranged time and place for oral presentation of the system proposal can be included. Keep your cover letter concise (one page maximum) and friendly.
2. Title Page of project
Include the name of the project, the names of the systems analysis team members, and the date the proposal is submitted.
3. Table of Contents
If the proposal is very short (less than ten pages), you can omit the table of contents since it is unnecessary on such a short document. The purpose of your table of contents is to indicate the contents of your proposal.
4. Executive Summary (including recommendations)
Usually, the executive summary is 250 to 375 words and can answer the questions such as who, what, when, where, why and how of the proposal. It should also include recommendation of the system analysts since some people will only have time to read the summary.
5. Outline of system study with appropriate documentation
Provides information about all the methods used in the study, and who or what was studied.
6. Detailed results of systems study
The details what the system analyst has found out about the system through all of the methods described are included in this section. It also presents problems with the system
7. Systems alternatives (3 or 4 possible solutions)
The analyst will present two or three alternative solutions that directly address the aforementioned problems. Each alternative should be explored separately. Describe the costs and benefits of each situation.
8. System’s analysts’ recommendations
After the systems analysis team has weighed the alternatives, it will have a definite professional opinion about which solution is most workable and best to solve the problem. It expresses the recommended solution.
9. Summary
It is brief statement that mirrors the content of your executive summary. It gives the objectives of the study and the recommended solution. Also, it allows the analyst one more chance to stress the project’s importance and feasibility along with the value of the recommendations.
10. Appendices
It might include pertinent correspondence, a summary of phases completed in the study, detailed graph for analyses purposes, or even previously done systems studies.