Category: Sample Proposals

Proposal Letter to Supply Labor and Materials

admin Leave a comment

February 12, 2005

Ms. Pamela Reyes
Cristina Village
Agusan City

Dear Ms. Reyes:

We, JC mer Corporation, hereby propose to supply all materials and perform all labor necessary for the completion of one storey house, to the following specification:

This work is to be performed on Lot 12 Block 03 for Ms. Honeylyn Reyes, Owner, in accordance with the drawings and specifications submitted for the above work. The total cost including tax is Php 1.9M.

Payments to be made as follows: the sum of Php570,000.00 as downpayment to be paid upon the approval of this contract and the balance of Php1,330,000.00 will be progress billing.

If there is additional work such as any alteration or changes from the above specifications involving extra cost of material and labour will be executed upon written orders for same and will become an extra charge over the sum mentioned in this contract. All agreements will be put in writing.

The contractor shall be responsible, as regards to the completion of the work, for any delay which be caused by reason or on account of any strike or workmanship, any Act of God, unavoidable accidents, inability to secure materials or to use materials in the performance of the work by reason of laws or regulations of our local governments or any other circumstance beyond their control, other than the want of funds. No such delay, the contractor’s time limit for the performance of the work shall be correspondingly extended.

The owner or his certified engineer will be designated for the property line by substantial marks. The Workers Compensation and Public Liability Insurance on the above work shall be provided by the Contractor.

This Contract shall be deemed null and void if not signed within thirty days.

Respectfully submitted,

ACCEPTED;
By _______________

OWNER
Date _____________

Online Learning Sample Proposal

admin Leave a comment

EducPlus Centre Proposal for
Pilar Academy

Description:

We are now on pandemic crisis caused by deadly diseases as well the climate change are becoming more prevalent. This results in suspension of classes and disrupting the academic activities of school children. The present situation such as lockdown due to the COVID 19 pandemic is an example of what schools should be prepared for in the years to come.

In this regard we would like to form an academic partnership with you so that you can put in place a long term online technology strategy in your school with virtually no cost on your part to protect your students from academic activity disruptions.

We will provide your students with only the best and high quality educational content and unlimited exercises in Math, Science, English, Filipino and Araling Panlipunan all year round.

We guarantee that at EducPlus will deliver a high quality education at a low cost and this advantage to promote your school, increase your enrollments and boost your profitability.

We therefore proposing that your school using EducPlus system. We assure that EducPlus available to each of your students for one whole year and provide subscription discounts to your school, email quarterly statistical report about the EducPluz performance of your students , and provide excellent afer sales support to your teachers.
Objectives:

These are features of EducPlus System:

• Unlimited exercises for your students in all subjects such as Math, Science, English, Filipino and Araling Panlipunan topics for each grade level
• Immediate checking of answers
• Automatic tracking of scores and statistics
• Up to date feedback of student progress to parents and teachers through online report card
• Immediate solution and explanations for many questions
• Online books
• Comprehensive tutorials

Benefits to your Students:

  1. Unceasing learning of your students in Math, Science, English, Filipino and Araling Panlipunan skills.
  2. Unceasing enrichment of your students understanding of basic and advanced Math, Science, English, Filipino, and Araling panlipunan concepts.
  3. With real time individualized assessment of each of your students with minimal effort on your part
  4. Immediate statistics on various performance metrics that you need to assess the over all strength of your school .

Benefits to your school:

  1. 100% on time delivery of high quality content and exercises to your students for 1 year .
  2. Comprehensive and accurate online books and tutorial hand outs
  3. Real time collection of scores of your students.
  4. Statistical reports to help identify areas for improvement in your school’s education system
  5. Generate income for the our generous discounts

Cost Per Student Per Year

EducPlus Prep/Elementary – 4,500.00
EducPlus High School – 4,500.00


Terms of Payment:

  1. 50% downpayment of the Project Cost.
  2. 50% final payment upon delivery of all accounts

Scope of Services:

  1. Set up EducPlus system for your school
  2. Install web hosting and technical support for your EducPlus system for one year of account usage
  3. Conduct trainings to your teachers regarding the use of EducPlus system
  4. Assigned a personel who regularly visit your school to ensure that you are getting the support you need
  5. Provide online and telephone support

Final Word:

We thank you again for giving us the opportunity to submit this business proposal to you. If you are interested in our proposal, kindly keep in touch with me at 0962565766 or email us at educcentre@edu.com .

We are happy to hear you soon and answer your queries anytime.

Anna Flor Manalastas
Managing Director
EducPlus Centre
Alabang Muntinlupa

Perimeter Fence Proposal

admin Leave a comment


Project Description:
The project is for Perimeter fence atleast 75 meter , to be built for Mr. and Mrs. Ednalyn Santos. It will be built at Felipe Subd. Pangasinan.

Scope of Work:
This proposal is a comprehensive estimate for the full range of services required to complete this project from start to finish. All materials, labor, goods and services are included in this estimate.

Time Frame:
The project will be completed 3 to 4 months

Project Specification:
• Atlest 3 meters concrete fence with tie beam
• With Garage gate
• Pedestal gate
• Grills atleat 18 inches square bar 12mm or square tube 2 x 2 inches
• Inside plastering of Fence
• Painted gate and concrete fence

Total project cost—————————————Php 850,000 ( atleast 75 sq. m)

Prepared by:
Engr. Ronald Soriano
Project engineer

Swimming Pool Proposal

admin Leave a comment

Project Description:
The project is for Swimming pool with 43 floor area , BBQ grill, pump room , to be built for Mr. and Mrs. Cardo Dalisay with an address of Noraville Subd. Sta. Cruz, Manila.

Work Scope:
This proposal is a comprehensive estimate for the full range of services required to complete this project from start to finish. All materials, labor, goods and services are included in this estimate.

Time Frame:
The project will be completed 4 to 5 months

Project Specification:
• 100 cm elevation from the road, with Tie beam
• Double wall, double mating steel
• Excellent water proofing
• 2 pcs water pump 1 horsepower each
• PPR plumbing installation
• Alasco PVC pipe series 600
• Tiles 40×40 ceramics

Total project cost ———— Php 1,200,000 ( atleast 43 sq. m)

Prepared by:

Engr.Jc Mer M. Navarro
Project Engineer

Coffee Shop Sample Proposal

admin Leave a comment

Proposal is written to propose or give suggestion something for acceptance.

What to Include in your Coffee Shop Proposal

  • The location for your Coffee Shop

The location is one of the most important factors in order to have successful business venture. It defines the possible type of customer. Location should be near in school and offices such as inside malls or terminals. Location should be accessible to everyone. Also, location should have a parking area for the customers.

 

  • Concepts of your coffee shop and products

Concepts should be appealing to your target audience.  If your target audience is student, it should be related to their field of studies. Sample concepts are such as Science Laboratory Concepts where you use test tubes as your glass or Art concepts wherein students can have an area wherein they will be able to paint or create an art.

 

  • Name of your proposed Coffee Shop

The name of your coffee shop should be related to your concepts.

 

  • Amount of capital needed

Includes how much capital is needed in order to

 

  • Business permits

List a requirements needed for the coffee shop business.

 

  • List of recipes and menus

Provides a list of recipes and menus you are going to sell in your coffee shop including the drinks you are going to serve as well as the main dish or main menu.

 

  • Product Suppliers

Includes the suppliers of your ingredients or you are going to purchase or buy it a low cost with great taste.

 

  • Employees and management

Worker of your coffee shop can compose of 2 to 4 workers or employees.  One is in the cashier, the other one will be the server and other will prepared for the food. Also, it should have a manager that will monitor the daily income of the coffee shop and manages the finances and expenses of the business.

 

  • Projected income

The forecast daily and monthly income should be included. Balance sheet and income statement can be attached to your proposal as well as the cost-benefit analysis.

Office Sample Proposal

admin Leave a comment

To: Ms. Ana Grace Cayco
Accounting Manager
Accounting Department

From: Diana L. Zubiri
Subject: Printer for Each Human Resource Department

Date: June 11, 2003

PURPOSE

This documents intent to request for printer for Human Resource Department to be used in printing employee’s record.

OBJECTIVES

  • To produce report anytime
  • To minimize time
  • To save money from overtime pay

PROBLEM

Since Human Resource Department has no printer, employee from HR department will go to other department to be able to have office reports such as employee’s records. Sometimes it takes time to be able to produce report because other department also using their printer for their report.
Time wasted on waiting for the printer to be available.

SOLUTION

The company should provide printer for each department particularly the HR department. In this the clerk will have more time working that waiting for the printer in other departments.

BENEFITS

It will minimize the time of employee waiting for other’s department printer. In this way, overtime pay will be lowered. Other benefits include providing report in easy and faster way. Reports can be delivered anytime.

CONCLUSION

The company will always get up to date report from Human Resource Department since they have their own printer. Also, the company may save money for overtime of employees of HR Department.

Prepared by:

Diana L. Zubiri
HR Manager

Sample Internal Proposal

admin Leave a comment

Computer Training For Office Staffs Proposal

To: Accounting Department
From: Richard D. Go
Subject: Computer Training for Accounting Staff
Date: May 26, 2000

PURPOSE

This report proposes to conduct computer training for the Accounting Staff so that they will know how to operate computer and make accounting reports using printer.

PROBLEM

Company is spending more money for overtime of office staff since they are using the manual processing of data. They use calculator to compute for payroll and manual report of inventory and stocks. Also, the processing of data is very slow. Office staff do not use computer for their report such as computing payroll, monitoring inventory and printing reports.

SOLUTION

To provide computer training for Accounting office staff in order for them to be proficient in using computer such as training for Microsoft Word and Excel. In this way, staff will be able to know how to automate their works using computer.

BENEFITS

  • There are many advantages of using computers. Here are benefits of using computer at our office:
  • Keeping records in organize manner and serve as a substitute of filing.
  • Prepares payroll more easily and accurately.
  • Monitors overstock, receipts, issue and finding balance of stocks
  • Prepare letter and other documents in an organized manner
  • Produce reports in easy way
  • Automate computation of payroll
  • Ledger accounts, cash book and other data are recorded through computers

COST SAVING

The company spent Php25,000 a month for the overtime pay of Accounting staff. The company spent the total of Php300,000.00 annually. Imagine that if the company does not pay for overtime, the company saves so much money. The expenses for the training of office staff is only Php50,000 so the company will save Php 250,000.00.

Training of Office Staff Expenses – Php50,000.00
Monthly Expenses for Overtime Pay – Php25.000.00

CONCLUSIONS

I believe that if our employees were became proficient in using a computer. Their work will be easier and no need for overtime and the company will save money.

Melanie L. Roxas
Finance Manager

Student Safety Sample Proposal

admin

ID attendance system

Situation

Parents are not aware if their children are still inside in the school premises after classes. They also want to monitor their children during school days.

Proposed Solution

To purchase an School ID Attendance System that will monitor the attendance of the students, teachers, and employees of the school.

Steps:

  1. The students, teachers and employees will swipe their respective ID to the machine before entering the school to ensure that they already inside the school and attend classes.
  2. The system will sent a text messages to the parents and to inform them that their children are inside the school.
  3. After class, students will also swipe their IDs to the machine and then the system will then send messages to the parents informing their children are already out in the school premises.

Benefits

  1. The parents will monitor their children during school days because the system will send messages informing about the in and out of their children.
  2. Ensure the safety of the students because they are not allow to go outside without swiping their cards.
  3. Faculty members and employees of the school will be also monitor the time in time out to be used for their payroll purposes and monitor their attendance as well.
  4. Increases the enrollees of the school because some parents may recommend the school for their added facilities.

Potential Problems

  1. The cost of the School ID Attendance System  will be Php25,000.00.  The system would pay for itself within 1 year.
  2. If the student will not swipe their cards, the system will send messages to the parents that their children are absent that time.

Solution to the Potential Problems

  1. Include the School ID Attendance System in your marketing so that more parents will be likely to enroll their children to your school. If there are more student then there will be more income.
  2. Place the machine at the entrance of the school so that student may easily swipe their cards and also require each student to swipe before entering school and after classes.

Sample Proposal – Hotel Reservation System

admin

Project Title: Computerized Hotel Reservation System
Programming Language: Visual Basic 6.0
Database :   MS SQL SERVER
Project Location: JC Mer Hotel, Tarlac City

I.    Introduction

The purpose of this document is to propose a computerized hotel reservation system at JC Mer Hotel.

The computerized hotel reservation system deals with reservation inquiry, single reservation, and group reservation, cancel reservation and recall reservation. During reservation, the details of the customers, type of room required, and number of room required are fed in to the system. Once these in formations are entered, the system searches for the unoccupied rooms and displays the result. In reservation inquiry, customer can get the information such as rent of rooms and details of rooms available.

Hotel operation will be easy for the receptionist since all data and information will store in the database and it can access anytime.  The main operations figured out in a hotel include check in and check out of customers and room reservation.

A.    Background of the Study

JC Mer Hotel is a 50-room standard hotel situated along Capitol Drive in the Heart of the City of Tarlac.  The hotel is using a traditional way of reserving a room.  The receptionist uses the log book to know if there is room vacancy. Through the use of computerized hotel reservation system, the receptionist makes her work easier. The receptionist will easily locate the vacant room and assigned it to the client or customer.

B.  Objectives

1. General Objective
– to develop a computerized hotel reservation system

2.  Specific Objectives
– to design a computerized hotel reservation system
– to make work easier for the receptionist of the hotel

II.    Methodology

1.    Requirement Gathering

The gathering of the requirement is the first step to develop a system program. In order to know the requirement, the project proponent interviews the hotel personnel regarding the hotel reservation data processes.

2.    System Analysis

The project proponent used a data flow diagram as a system analysis tool. Data flow diagram (DFD) is a graphical representation of the “flow” of data through an information system. It shows the flow of data from external entities into the system, showed how the data moved from one process to another, as well as its logical storage.

3.    Program Development

The computerized hotel reservation system will be developed using Visual Basic ver. 6.0.  The database to be used is MS sql server.

4.    Implementation

The system will be installed and implemented at the reception area of the hotel.

III.    Personnel

The computerized hotel reservation system will be used by the receptionist of JC Mer Hotel.

IV.    Duration

Schedule of Activities

1.    Data Gathering – 14 days
2.    Data and System Analysis – 7 days
3.    System Design – 10 days
4.    Form Design – 14 days
5.    Program Coding – 24 days
6.    Program Debugging – 14 days
7.    Program Testing – 10 days
8.    Personnel Training – 3 days
9.    System Implementation

V.    Cost

Computer       –      P 25, 000.00
Software Licensure   –      P 10,000.00
Personnel Training    –    P   2,000.00
Documentation    –    P   1,000.00
Labor Cost       –     P 26,000.00
Miscellaneous Expense  –  P   1,000.00

Total Project Cost     –   P 65,000.00

VI.    Conclusion

The computerized hotel reservation system will be benefited to both customer and hotel management.  The hotel management will keep track of all transactions and improve customer retention.   Also the staff or receptionist is free up to spend more time looking after the in-house guests.

VII.       Appendix

A  Books

B. Internet

– http://www.articlesbase.com/management-articles/taking-advantage-of-hotel-reservation-software-476518.html

– http://www.codeguru.com/vb/

Example Proposal – Restaurant Business

admin

An Example of a Proposal

Title: Establishment of a McDonald Branch Along Nicanor Reyes Street Sampaloc, Manila

restaurant proposal
Date: June 25, 2007
To: FilipinoTraders Inc,
FromL Cormegmar Economic Consultancy
Subject: Establishment ot a McDonald Branch Along Nicanor Reyes Street Sampaloc, Manila

Part of my job as public relations director of CORMEGMAR ECONOMIC CONSULTANCY is to propose to big business establishment s an expansion of their business interests. Having been notified that your company plans to engage in anther business venture, I offer you with optimism this proposal

The food centers at the university belt could not accommodate all the customers especially during peak hours, the area being thickly populated by students, professionals and permanent residents.  Not one of the food centers merits a class A category, most of them being classified only as C or D. In fact, on special occasions, many residents go as far as Makati to dine with friends and loved ones because no food center in the place merits the occasion.

To remedy this problem, I propose that you choose the area along Nicanor Reyes Street for your business expansion.  This proposal details the problems, the solutions and the cost.

The Problem

With an 8.5% inflation rate, life is becoming more difficult each day.  This is aggravated by the 80% unemployment and under employment.  With this scenario, choosing a business and its location poses a problem among entrepreneurs.  Some of the major problems that may be met are the following:

  • Kind of business. What kind of business will one engage in?
  • Location. What is the best location for a business?
  • Cost of land. Where can one find the cheapest land?
  • Security. Is If safe to engage in business there?
  • Financial reward. Will one be financially merited in such business?

Businessmen should solve the problems.  They must be sure that their venture will be financially rewarding.

The Solution

The problems of aforementioned can be solved

  • Kind of business.  Man can forego almost every thing except food, it being necessary for survival.  Men have to eat and they do everything to fill in their stomachs even to the extent of stealing to satisfy their hunger.  This fact makes the food business rewarding.
  • Location. The best place to establish a food center is the university belt because of its immediacy to colleges and universities, hospitals, public and private offices and residences.
  • Cost of land. The Php 20,000 per square meter of land is comparative low since the current price of land in the area is Php25,000.  The lot owner will leave for the United States for good and the property has to be disposed immediately.
  • Security.  This is a major consideration of a business enterprise.  The McDonald Branch along Jose Reyes is very secure because of several establishments around. Policemen are assigned to secure the place on a 24 hour routine.
  • Profitability. The ten million population in Metro Manila concentrate in this area.  Statistics show that about two million live in the place.  Since food centers cater to people, McDonald along Nicanor Reyes St. will be the most patronized branch of the food chain.

The Cost

Establishing a food chain is not easy but the proposed center is not very costly as shown in the list below:

Land – Php40,0000,000
Building – Php 3,000,000
Equipments – 500,000
Total Cost – Php 43,500,000

Conclusion

This proposal has shown the viability of establishing the McDonald branch along Jose Reyes St. Sampaloc, Manila.  There is no better place than the U-belt. There is no better business than a food center. There is no better time than now.
I will drop by later this month to discuss any question you might have about the proposal.

(source: Technical Writing by Obnamia, dela Crys and Aquino)