Having an effective proposal letter can make a big difference in your business. You can close an account or close a business deal through business proposal letter. An effective proposal letter will ensure that your reader or audience caught their attention and favor your proposal. Using a proper format and grammar as well as good content, your proposal letter will be effective and successful.
Format your letter correctly like for example write your name, address and other contact information centered at the top on the letterhead. If there is no letterhead, you can type your name and address in the upper right corner. Recipient’s name and address should be written two lines down from your address. You can place the date beneath the recipient’s address then put “Re:” line on the left side below the date.
You can start your letter with a formal greeting using correct title of the recipient such as Mr, Ms, Mrs and Dr. Greetings also followed by a colon like this: “Dear Mr. Navarro” In the first paragraph of your proposal letter, gives any background information.
On the next paragraph, state clearly and briefly the goal of your proposal letter and your requested action and never include irrelevant information.
You can close your proposal letter by thanking a person for the consideration him to contact you if he has any queries or questions. At the end of your letter you should have a valediction such as “Respectfully yours” or “Sincerely yours” followed by a comma. Then you can write your name a few lines below the valediction and sign your name above your typed name.
If you have any enclosure such as supporting documentation, you can include it and denote these by typing “enclosures:” on the left side beneath your signature.
Always remember that effective proposal letter can make your business successful because it is a best communication between you and your client to make Yes to your proposal.