A Proposal for a 10 Year Guarantee of Termite Control in One Treatment

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* This research proposal is prepared by Engr. Janet S. Crisostomo as school requirement

A. Introduction

For many years, concrete has been used as a construction material in building structures. However, the use of wood cannot be avoided for its countless variety of purposes such as ceilings, furniture, cabinet doors and windows. Though, the cost of wood is very high, its beauty and durability is a priceless thing. Its beauty though may just end up devastated due to termite invasion. These termites are extremely destructive because they tunnel their way to wooden structures, into which they burrow to obtain food. Given enough time, they will feed on the wood until nothing is left but a shell, which cause collapse or damage of the wooden structure of the house. Today, termite proofing and control has been widely used. This is done by injecting the solution by the use of soil injector at 12” interval along the perimeter of the building, and under the slab, sub-slab injector is used. Treatment is done until the queen termite is exterminated.

The use of the said method is not effective in most areas because different species of termites need different treatment method. Also for the fact that after the royal pair dies, nymphs at a particular stage in their molting cycle rapidly develop reproductive organs and become fertile. A similar process appears to operate n maintaining the required number of soldiers in the community. A new colony is then established by a male and female who become primary reproductive. The new colony will again enter the house and damage all wooden structure.

B. The Problem

What chemical solutions will double the effect of the ordinary solution (5-year guarantee) in controlling termites, for only one application?

C. Objectives

The aim of this research is to be able to produce a more effective chemical solution in controlling termites, which will double the guarantee of an ordinary method (5-year guarantee) used, ensuring a one-application treatment.

D. Importance of the Study

Through this study, the chemical solutions that will double the effect of the ordinary solution may be formulated. This will give a ten-year guarantee for the preservation of all wooden part of the structure.

E. Scope and Delimitation of the Study

Investigation may require the following:
1. Different species of termites.
2. Type of soil most termites exist.
3. Type of chemical to be formulated.
4. Treatment to be used.

F. Methods of Research to be Used

Methodology

1. Study all types of species of termites.

a. Knowing the mode and rate of reproduction in different species.
b. Determining the weaknesses of the termites.
c. Knowing the type of soil most termites exist.

2. Formulating the new solution.

Chemical needed:
Mafu – Knockdown power
Dursban – residue
Water

The ordinary solution gives a proportion of 1 liter Dursban: 1 liter Mafu: 100 liter water. To be able to double the effect of this solution, the new proportion will be doubled as such, 1 liter Dursban: 1 liter Mafu: 50 liter water.

3. Experimentation / Observation

Two specimens (timber) will be used. One, applying the ordinary solution and the other is the formulated solution.

Procedures:

  1. Place a timber 4 feet in length on a large pan.
  2. Put Highly destructive termites approximately 100 pieces on a timber. (Subterranean termite or Drywood termite can be used if Highly destructive termite is not available)
  3. Allowing it to feed on wood until almost 20% of wood is damage.
  4. Apply 2 liters of ordinary chemical solution all over the surface of the timber.
  5. Observe, and record the time when all termites die after the application of the solution.
  6. After a week, place another termite around the damaged timber. Observe if these termites can come near the timber.
  7. Observe and record the number of days the termites will enter into the damaged timber after application of the solution. This relates to the length of solution’s effect to the timber.
  8. Another timber is to be used applying the new solution. The same procedure is to be done in testing this solution with the same amount as the ordinary solution.
  9. Compare the length of effects of the two solutions to the timber. Compute the ratio of new solution and ordinary solution. If the computed ratio is more than or about two, then this makes doubling the effect of the new solution over the ordinary solution.

G. Schedule and Resources

1. Schedule : (Gantt Chart)

2. Personnel:

Researcher (1)
Entomologist (1)
Chemical Engineer (1)
Laboratory technician (2)
Driver (1)

3. Materials:

Different species of termites

Highly-destructive termites
Subterranean termites
Drywood termites
Other species

Timber (2 pcs.)

Chemicals

Mafu (1 liter)
Dursban (1 liter)
Water (50 liters)

4. Apparatus and Equipments:

Pans
Containers
Graduated cylinder (1000 ml)
Scalpels
Globes
Stirring rods

H. Budget

Proposed Proposal Pattern

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*This lecture is from our instructor: Dr. Corazon C. Obnamia

proposal outlineProposed Pattern for Proposal
This is only an example. This is not a universally accepted pattern of organization

The Problem

Business proposals show clearly that you understand the problem or problems. Does your reader need a complex remodeling and construction job for extensive equipment replacement? If pertinent, mention difficulties that may be encountered and consider how you propose to overcome them.

If your proposal concerns a research study, it is a community problem, for the local area or a general area? If it’s about a company problem, does it concern a certain branch or area, such as a shipping delays, shoplifting, inventory control, poor customer relations, excessive purchase returns, inadequate communication or what?

Background – what led to the problem or problems? Be concise
Need for solution. Is it urgent? Critical? Why?

Objectives

State objectives concisely and clearly. Are they measurable? Achievable?
What reader benefits, if any, should be emphasized for your proposed solution?
Avoid including too many objectives or too broad a purpose.

If your proposal is for service or equipment you are selling. In what areas will it serve the prospective buyer?
Define the boundaries of your project. If you’re proposing a research study, will you study one area of a community, company department or several problems?
What boundaries are you setting to accomplish your objectives?

What specific methods will you use? Are they scientifically sound?
What are you going to do? How? Include graphs or sketches, if helpful.
Who is involved?

What is your plan of attack? Can your methods solve the problem?
Identify specific activities and state your time schedule for each (For a research project state your initial plan and organization, search of literature, interview, correspondence, questionnaire, experiments). Include estimated calendar dates if possible. Allow sufficient time for data collection and for unexpected problems.
Consider and identify variables, if any, in the project
Make clear your sequence of steps in the project.

Facilities Available

Show you have thought deeply enough to realize what facilities will be needed. If your proposal is foe your company’s bid on an enormous construction job probably several departments will cooperate with you in presenting needed facts and figures.

For a research projects, state what equipment and facilities you already have for use and assure that you can get the rest. Depending on the type of project, you might, for example, need a movie camera, computer programmer, desk calculator, nearby library, typewriters, duplicating machines and services for questionnaires, etc., even a car, truck, boat or several planes.

Personnel Qualification

Show job descriptions, names and one-page resumes for top personnel ( with their permission) who will assist on your project.
State on your own experience and past successes with similar projects includes dates and references (with permission so that the prospective fonder can verify your statements.

Writing a Proposal

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The technical proposal is our division’s primary sales tool. Our proposals can have a major effect on our performance in highly competitive… market, and it is imperative that they be as good as we can possibly make them. They must not only be technically sound, but they must also be logically and clearly presented.

What is proposal?

– A proposal is a written offer to solve as technical problem in a particular way, under a specified plan of management, for a specified sum of money.

– A proposal is a document designed to convince a “customer” that the company (or organization) presenting it is better qualified to supply a desired product or service than are all the other companies submitting proposals.

– Often a proposal is a very long report and instead of being prepared by a single author, a considerable number of people may collaborate in the writing.

– Some proposals are quite brief and are being prepared by a single author.

– Proposals must be factual, objective, logical.

Proposal Objective

1. Business Proposal
– to solve the perceived problem in the reader’s organization or government office
– to win an award of a contract
– benefits of the proposed services or products are offered for a quoted payment, usually money

2. Research Proposal
– researcher writes a proposal to the funding agency requesting for compensation – a grant

Proposal Condition

  1. A proposal prepared by a single author in an application to a government agency for funding a research project.
  2. A proposal written by a researcher which is research study. The researcher needs a grant before undertaking a costly project or study culminating in a long, formal report must write a research proposal to the funding agency. Again the writer requests compensation – a grant.

Example / Sample of a Feasibility Study

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Feasibility Study of Establishing Cindy’s Fast Food Branch Along Plaza of Balanga, Bataan

1. General Objectives

1.1. Description of the Business Project

The proposed business will need a two-storey building in a 2,000 square-meter lot with a parking space at the rear. The customer will drive in the left entrance greeted by the water-sprinkled Indian trees partly shielding the establishment from the fumes coming from the busy street. Embraced by the multi-colored lights, the trees will set the cosmopolitan setting to a rustic atmosphere. The building will be constructed to hide the stockroom complementing the architectural masterpiece. The smoothly cemented exit passing through the well-manicured lawn will draw sights of satisfaction from the customers.

The state-of-the-art tables, chairs and utensils will enhance the customers feeling that they are in a five-star hotel. Very affordable, the food will enthrall every customer to come and savor the food over the widely spaced tables on the immaculately marbled floor. The electronically flushing system of the restrooms will motivate the customers to force their friends and relatives to frequent this new Cindy’s Branch at the heart of the Balanga.

1.2. Project Time Table

All minor details considered, the project will start serving the five thousand targeted daily customers within five months. The contractors will complete the fence and the framework of the building in the first month. They will finish the walls and the floors in the second month. They will install the electrical and the air conditioning units in the third month. After the first and second layer coating, they will complete the final painting in the fourth month and finally they will landscape and plant balled-trees in the fifth month. As the project will be in progress, the company will busy the facilities to be used.

1.3. Management of the Business

With three managers alternately scheduled on the eight hour duty to man the 95crew in the 24 hour service, the business will surely satisfy the customers, propelling profit to soar.

The personnel will make a customer feel that he is the only one served amidst the queuing multitude. The high wage given by the company and, likewise, the humane treatment of the superiors will inspire the crew to render machine-precise service.

2. Product and Market Aspects

2.1 Market Outcome

A variety of expensive fireworks commence the business to attract the children, students, parents, and professionals. This opening blast will have been advertised a month before. The initial big crowd from the different districts of the province will keep growing to actualize the management’s vision that this Cindy Branch will be the most profitable among the food chains in the City.

2.2 Market and Selling Price

The customers can order from a variety of choices in the counter staffed with beautiful and handsome ever-smiling crew. The waiters will serve the orders in the well-crafted, smoke free dining areas with both oriental and western motifs to fit their number and their tastes. These areas will enhance customer privacy as the customers enjoy eating while talking about the gossips of the town, or as they engage in a highly intellectual calisthenics about a hot political issue. The area will also conduce lovers to cement their relationship with their soul-penetrating interlocked gazes that only lovers could fathom, as they savor their food.

3. Technical Aspect

3.1 Location Factor

At the center of Balanga Plaza, this food center will surely draw customers from the cross-section of society. The following factors will back-up the company’s foresight:

3.1.1 Topography

The 2,000 square-meter lot does not need labeling because the area is already flat and it is located in high location. No matter how strong the typhoon will be, the rains will not flood the area. The customers will not be drawn away from enjoying the services of Cindys.

3.1.2 Cost of Land

The fertile business venture will cheapen the current P20,000 per square meter piece of land. The forty five million peso worth of property will double after only three years of operation.

3.1.3 Security

The place will be safe. Secretly installed cameras will monitor every move to ensure the security of the customers. Four security guards simultaneously assigned to the area will guarantee the safety of the clients. This will be backed up by policemen assigned at the outpost nearby.

3.2 Size and Layout of the Building

To maximize the 40 x 50 meter land area, the engineers will erect the 20 x 30 meter proposed two storey building, leaving five meters at both sides and 18 meters fronting the street. Only two meters will be left at the back of the building. This will ventilate the establishment.

3.3 Equipment

The Bataan Builders will construct the building. This construction company will use modern building equipment like a cement mixer, caterpillar, automatic digging drill, and other state of the art construction materials.

4. Project Cost

4.1 The Land and the Building

This project will cost about P 45,000,000.00 which is roughly broken into the following:

Cost of 2,000 meter lot – P 40,000,000.00
Cost of 2 storey building – P 4,000,000.00
Accessories and Equipments – P 1,000,000.00

Total Cost – P 45,000,000.00

The 45 million pesos worth of land is the biggest of the capital investment but it is worth it because unlike the other expenses, the land value will appreciate through the years. The contract with the Bataan Builders for the proposed two-storey building is P 4,000,000. This includes materials and labor. With the five-month paying scheme, Cindy will pay P 800,000 every month until the last month. The food center will need P 1,000,000 for the imported accessories like tables, chairs and other needs.

4.2 Franchise

The food center will pay the current P 1,000,000 Cindy franchise.

4.3 Sources of Financing

The proprietor will put in P 5,000,000. The remaining P 40,000,000 will be borrowed from the bank.

5. Business Operation

5.1 Revenues

With 50 thousand monthly net income target from about five thousand daily customers, the proposed branch projects the following net income by month and years:

First month – P 1,500,000.00
First year – P 18,000,000.00
Second year – P 36,000,000.00
Third year – P 54,000,000.00
Fourth year – P 72,000,000.00

After four years of operation, this venture will have gained P 11,000,000 as shown in the following computations:

Net income in four years – P 72,000,000.00
Minus the sum of investments – P 61,000,000.00
Difference – P 11,000,000.00

Loaned money from the bank – P 42,500,000.00
Interest of loaned money – P 17,000,000.00
Franchise – P 1,000,000.00
Maintenance – P 500,000.00
Total – P 61,000,000.00

5.2 Accessories and Equipments

Being of high quality, the accessories will still be usable after four years. However, P 500,000 pesos is allotted for maintenance and replacements of damaged property.

Summary

The figures above prove how financially rewarding this business venture. Because food is a necessity, a venture like this guarantees 99% success. This is especially so if the location is the Plaza like Cindys Plaza.

* The feasibility study is a result of the proposed Establishment Cindy’s Fast Food.

Feasibility Study

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A feasibility study is a document written to show the justification of a proposed policy, product, service, or other charges in an organization. Prompted by ideas suggested in a proposal, it examines details such as costs, alternative and likely effects.

A feasibility study can be in-house (for decision makers in an organization) or external (requested by clients from outside the organization)

Characteristics of a Feasibility Study

1. A feasibility study is always solicited.
2. It always assumes one of these two patterns of organization:
a. An analysis of the advantages and disadvantages of one course of action, product or idea.
b. A comparison of two or more courses of action, product or idea.
3. It is always intended to help managers and other decision makers vote for or against an idea or select many other alternatives.
4. It usually helps the reader to make a decision.
5. It is often preceded by a proposal.
6. It saves capital, time and effort.

Transmittal Letter – Fuel Tank Farm Proposal

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March 25, 1988

Dr. Cynthia Lee
Professor
University of the Philippines

Dear Dr. Lee:

We are submitting herewith our report entitled “Proposal for the Mechanical Engineering Design for PAL Fuel Tank Farm in Palawan City as partial fulfillment of the Technical Communication course requirement.

The main purpose of this report is to master a set of concept on how to make an effective proposal.  The proposal covers detail scope of works, approach and methodology, work plan, breakdown of prices, commercial provision and contractual condition.

We earnestly hope that this report will meet your approval

Respectfully yours,

Leonard Marcus

Systems Proposal

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Systems Proposal is serves as a summary of the system’s analyst work in the business so it is essential that great care is given to writing and presenting it.

Ten Main Section of your System Proposal

1. Cover Letter

List of people who did the study and summarize the objectives of the study are provided in your cover letter. Also, prearranged time and place for oral presentation of the system proposal can be included. Keep your cover letter concise (one page maximum) and friendly.

2. Title Page of project

Include the name of the project, the names of the systems analysis team members, and the date the proposal is submitted.

3. Table of Contents

If the proposal is very short (less than ten pages), you can omit the table of contents since it is unnecessary on such a short document. The purpose of your table of contents is to indicate the contents of your proposal.

4. Executive Summary (including recommendations)

Usually, the executive summary is 250 to 375 words and can answer the questions such as who, what, when, where, why and how of the proposal. It should also include recommendation of the system analysts since some people will only have time to read the summary.

5. Outline of system study with appropriate documentation

Provides information about all the methods used in the study, and who or what was studied.

6. Detailed results of systems study

The details what the system analyst has found out about the system through all of the methods described are included in this section. It also presents problems with the system

7. Systems alternatives (3 or 4 possible solutions)

The analyst will present two or three alternative solutions that directly address the aforementioned problems. Each alternative should be explored separately. Describe the costs and benefits of each situation.

8. System’s analysts’ recommendations

After the systems analysis team has weighed the alternatives, it will have a definite professional opinion about which solution is most workable and best to solve the problem. It expresses the recommended solution.

9. Summary

It is brief statement that mirrors the content of your executive summary. It gives the objectives of the study and the recommended solution. Also, it allows the analyst one more chance to stress the project’s importance and feasibility along with the value of the recommendations.

10. Appendices

It might include pertinent correspondence, a summary of phases completed in the study, detailed graph for analyses purposes, or even previously done systems studies.

Common Proposal Errors / Mistakes

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You can submit an excellent proposal but still dismissed or rejected. Most readers or evaluators of your proposal believe that your proposal in inadequate such as your firm are lacked of enough experience to justify the increased risk, management plan were less detailed.

The readers of your proposal want to know the money they invest spent effectively. Listed below are some common proposal mistakes.

  • Failure to follow proposal requirements; margin are not compliant, exceeded number of pages, unallowable expenses included the budget, etc.
  • Not fully understand the problem presented in the proposal. Most proposals are too vague. Explain your insights, views or experience with the problem.
  • Proposal does not express clearly the purpose, plans and significance of the research. Describe how the research addresses the problem.
  • Proposal does not show clear understanding of the method, equipment for the project. Demonstrate familiarity of the pertinent literature equipment and proper methodology.
  • Failure to connect tasks and deliverables. Proposal must provide quantitative information to convince your readers that you can deliver an excellent product on time and within budget.
  • Failure to prove excellent persons work on the project. Show clearly the qualification of your team. Do not include resume contain unrelated information and do not conform the stated requirements.
  • Lack of visual appeal. Proposal will appear boring if it lacks of images, tables or graphs.

Some Tips and Guidelines for your Proposal

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Some Tips for Proposal Writing

– Identify the purpose clearly at the beginning of your proposal
– Avoid using technical terms; use a language that everyone can understand
– Use simple and short sentences that are clear and direct to the point
– Make sure that your reader has the necessary information to make a final decision
– Put yourself in the shoes of your reader. Think of what the reader may want to hear
– Get someone else to read your proposal before submit it

Some Guidelines for your Proposal

  • Your proposal should define problem and state how to solve it. The reader must assure that your proposal can solve the problem effectively
  • Proposed project should research thoroughly. You can provide your reader with examples and facts to assure them that your proposed idea or project is possible.
  • Propose project proved that it works. You can include analysis of your plan and possible results of your solution.
  • Make sure that your proposed project is financially feasible. Make sure that they can afford the solution you are proposing.
  • Last but the least, your proposal must look attractive. The overall appearance of your proposal should be neat inside and out.

Suggested Format for Proposal

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proposal formatSample Format of a Proposal

1. Title Page

– include proposal title
– department affiliations
– name
– date
– name of project advisor(s)

2. Abstract

– summary of the project including its objectives, problem’s significance and scope, methods to be used and results to be expected
– it should be short (100-200 words)

3. Introduction

– indicate why the proposal is being made such as problems to be solved, objectives and purpose.
– gives background information and rationalizes the project
– present the concise overview of the entire project being proposed

4. Methodology

– include the procedures intends to use to accomplish the proposed project

5. Facilities

– availability of facilities play important role in proposals involving such things as the creation of a new product, or installation of new equipment.

6. Personnel

– the personnel involve in the proposed project

7. Duration

– provide timetable for the proposed project
– define the length of the project and provide a schedule of who will do the specific tasks during the project period.
– the date when the project is to be completed is approximated

8. Cost

– identify the anticipated cost for everything including the expenses for personnel, equipment, depreciation, interest expenses, insurance premium, travel cost, etc.
– itemized list of prices for everything involved in the project and explains how the money will be regained.

8. Conclusion

Re-emphasize the advantages and strong points of the proposal.

9. Appendix

– supporting material involved in the proposed project.

* Some proposal are not exactly alike in format