Archive for the ‘Writing a Proposal’ Category.
Proposal is written to offer a solution to a problem or an action in answer to a need such as a need for financial support for a special project.
The following are some of the types of proposal which is written everywhere.
- Preliminary or Pre-proposal – This proposal is requested by a sponsor to establish interest in a project.
- Solicited Proposal – This proposal is written as response to Request for Proposal (RFP) and should conform by the solicitation requirements issued by the agency.
- Unsolicited Proposal – This proposal is submitted anytime even though the sponsor is not issued a specific solicitation.
- Competitive Proposal – This proposal is a request for a new budget for the expired project.
- Supplemental Proposal – This serve as a request for additional budget for the funded project such as equipment or program modifications.
- New Proposal – This proposal is written for the first time to request for a financial assistance for a project.
- Competing or Renewal Proposal – This proposal request for continued support for existing project.
- Revised Proposal – This proposal is resubmitted that a project may be funded but there is specific changes in the proposal should be made. It should follow the sponsor instructions.
- Renewal Proposal – This proposal is also a request for additional funding. It is also subject to review criteria as new proposal.
The following are some components of a winning business proposal:
- Title – It contains the title of your business proposal and what the proposal is about in a clear manner.
- Executive Summary – It has basic information about your business proposal including the objectives, solution, methodology and cost. It should limited to 2 to 3 pages since it just provide the overview of your business proposal.
- Introduction – It should detail of your company as well the major activities of your business and the history of past relevant endeavors. Also, it contains the purpose and objectives of your business proposal.
- Problem Statement – The problem should clearly define and details what the proposal is trying to achieve. It provides facts, interview and statistics as well as the significance of the need and the reason why needs a solution and objectives of your business proposal. It is important to provide evidence that support the need to come up with a solution.
- Solution to the Problem – It contains the steps and actions to be taken in order to solve the current problem. It provides the description of your business proposal such as the operations to be used.
- Work Plan – It provides the approaches and methodology proposed to achieve the objectives and goals.
- Budget – It contains the cost of your business proposal including the pricing to implement the proposed project, cost projection of cash flow, balance sheet, profit and loss statement, cost benefit analysis and sources of funds.
- Evaluation – It includes the degree if the objectives were met and the procedures were followed.
- Conclusion – It contains the review of what the project will achieve. Also, it will restating the problem and the reason why the proposed solution will succeed.
Proposal has different formats. Choosing the right format for your proposal is very challenging since your should get it right to have a winning proposal. The format you choose is greatly affects how your reader will interprets your proposal. It is important to implement a sales friendly format considering your layout and designs as well as the kinds of format your client’s wants. The kinds of proposal format is depends on the requirements of your client.
The following are the kinds of proposal format
- Construction Proposal. It includes all necessary documentation for the construction project. It is a narrative details the projects including project’s goals, description, objectives, purpose and rationale.
- Business Services Proposal. It looks like a sales presentation because it is composed of service brochures, overviews, referrals from clients. It also includes the pricing and delivery details.
- Response to Request for Proposal. The client is the one who provides the format for the proposal. The reason why the client wants their format is to easily compare their request to the response.
- Quotation for Services Format. The format for quotation for services is a detailed response to the Request for Proposal (RFP) document. It itemized the list of services the firm will provide and any services that will be provided by a subcontractor.
Schedule of Activities for Proposed Admission Program
- Sending of Letters to the Principals of Secondary Schools and School to School Campaign / Career Guidance. Maximum of Four (4) Guidance Personnel and One (1) Driver.
- PSU-CAT Application and Processing
- PSU-CAT Data Encoding and Checking of Answer Sheets
- Testing Dates
- PSU-CAT Results Finalization and Ranking. (Assigned Guidance Personnel and PSU-MIS Personnel)
- PSU-CAT Results Printing and Binding (All Guidance Personnel)
- Posting of Results and Distribution to Key University Officials and Deans of the PSU-CAT Results (All Guidance Personnel )
November 26 up to April 12, 2000
- Areas Covered (Bataan, Pampanga, Olongapo)
- Guidance and Admission Office
- PSU Main Guidance and Admission Office
- CEA Bldg.
- MIS Bldg.
Budget Requirements for the Proposed Admission Program
- LCD Projector, Laptop, Powerpoint Presentation
- Tarpaulin for wall and for poster
- Promotional Materials such as Career Guidance Posters, Customized Fans/Calendar, Ballpens, Flyers
- Meal and Gas Allowance
- Application Forms
- Bulletin Information
- OLSAT Eight Edition Answer
- Six Factor Personality Questionnaire includes test manual, test booklets, quick score answer sheets, profile forms)
- College Adjustment Scale includes manual, reusable booklet, autoscore forms
November 12, 2011
Edgardo L. Rosanes, Ed.D.
Greetings of Peace and Gratitude!
As the University welcomes the second semester of A.Y. 2012 – 2013 with the senior high school students commencing on college entrance preparation, we are presenting to your kind office the proposed Admission Program for Academic Year 2012 – 2013.
A school to school information dissemination as the marketing campaign tool spearheads the activity list. Then, the processing of the application and test administration follows.
To administer the college admission test, we would like to propose a two (2) day examination (February 18 and March 24, 2012) instead of the three (3) month long testing schedule. Though it would require acquisition of additional testing materials, we believe that our university can cut cost on paying testing personnel fees, thus would be more advantageous to the university.
May this merit your approval. Thank you for your usual support to the Guidance Office.
Lenita L. Roxas
Proposal is a communication which sells an idea, concept, piece of equipment or furniture, complex system and a service or anything else. A memorandum is also consider a proposal if contains a purchase of anything or suggesting a more effective system for the use of the company.
Also, a proposal defines a problem which has a purpose of solving it. The suggested solution will be the proposal. It should convince the reader or panel that the proposed undertaking is feasible or superior to those submitted by competitors in cases of public biddings.
A proposal is also consider a sales tool since it should convinces the prospective client or customer to invest their money in the proposed product, idea or services.
There are two types of proposal including solicited and unsolicited proposal. If the proposal is answering an invitation to bid it is called solicited proposal. Many proposals are written in response to a Request for Proposal (RFP) from a government or non profit agency. Some small and medium sized businesses are now give out RFPs to fulfill their needs for best products and services.
When writing a proposal, it usually states the purpose as well as the background information of why you are proposing your suggestion and then state the solution to the problem. Also, provide the cost that involves in your proposal and end up with the conclusion by restating the problem and the proposal solution.
The Graduate Tracer Study (GTS) is aimed at generating data that shall be used by institutional and national policy makers . GTS results can help the higher education institutions (HEIs) in developing their curricula, deciding on program offerings, staffing patterns, faculty development and others. At the national level, policy makers can be guided by GTS results in deciding on budget priorities, how to develop assistance programs can be developed for HEIs and how to redirect the course of higher education, among other (CHED-HEDP Graduate Tracer Study Training Program, May 23-24, Calamba, Laguna).
Truly, aside from the fact that one of the requirements of CHED for accreditations is to have a Graduate Tracer Study for HEIs, the CEA BPSU Civil Engineering program cannot deny that GTS is one area that need to be well enhanced and monitored for it to be more competitive and could easily adapt to the fasts changing socio-economic environment brought about by the new global order of competition, liberalization, privatization and globalization. Especially now that the program is fast developing, its graduates must be will globalization. Especially now that the program is fast developing, its graduates must be well monitored in order to determine its characteristics and how well it adapts to the current global order.
It this connection, faculties of CE program must assess its graduates for them to be able to determine and answers the needs of the society. Thus, this GTS for BSCE program is being proposed.
Objectives of the GTS:
- To trace all graduates of BSCE program of BPSU from 2002-2008.
- To determine whether BSCE graduates are employed, underemployed and unemployed.
- To determine whether they are employed in relation with their profession or not.
- To establish linkage to the industry where they are employed.
- To assess if the BSCE program of BPSU-CEA still answers the needs of the society.
- The respondents are mostly from graduates residing in the province of Bataan that those residing outside the province where disregarded since they are comprised a very little percentage of the graduates. Another reason is to lessen and save time and money.
- The percentage or error used in using the Slovin’s formula is Seven Percent (7%).
Source: BPSU – College of Engineering and Architecture
It is important to make your proposal organize so that your reader will easily understand your proposed project or plan. Of course, to make your proposal organize, it is necessary to divide your proposal into designated parts wherein you can write it in different section of your proposal.
The following are some parts of your proposal so that it become organize:
- Abstract /Executive Summary– It contains the overview of your proposed project. It should be clear and concise to capture the attention of your reader. It provides objectives and purposes of the project and how to these will be successfully achieved. The usual length of your abstract is about 250 words.
- Introduction – It summarized the problem as well as the solution to that problem. Also, it includes the aims, purposes and benefits of your project proposal.
- Review of Related Literature. It provides background to understand the current knowledge.
- Statement of the Problem – It provides the issues or problems being solved.
- Objectives – It provides the purposes, aims and goals of your project proposal. It should be specific not general.
- Methodology – It contains the methodology used to achieve the desired results. These methodologies include the steps and procedures being acquired.
- Personnel – It discusses the organization structure such as personnel and staff that will involve in the project.
- Facilities – It provides facilities to be used in the project such as the list of equipment and furniture.
- Time Frame – It includes the dates for completion of all activities or tasks as well as their sequence. Also, it contains the milestones or deliverables.
- Appendices – It provides the sources of information such as books, journals and magazines. It should be clearly labeled and contains supportive information related to your project proposal.
Proposal is written with a purpose of improving services, developing new product and solving a certain problems. It involves of describing a problem and proposing a solution to it. A successful proposal contains executive summary, statement of the problem, project description, financial analysis, organizational structure, conclusion and summary.
A successful proposal can be vital in winning a project. So it is important to writing your proposal in a right way. Your executive summary should contain the reason for proposal as well as the summary of the proposal. Decision-makers usually focus on the executive summary to know what the proposal is all about.
Also, state your goals and objectives of your proposal in the statement of the problem. While in the project description, just describe your plans and details your project on how to achieve your goals and objectives.
Financial or budget analysis should also include in your proposal to know how your plan and project will be financed and explain operating expenses.
Organizational structure includes the people behind the project to be feasible such as hierarchy arrangement of personnel including their duties and responsibilities. The last but not the least is the conclusion which provides the summary of your proposal.
If you are one person who is concern in your company, you might want to write a proposal address to the management to make suggestion for their improvements. Some reason why to write a proposal to management is to improve their services, to have new safety measures, new business venture, money saving ideas and other income generation ventures.
When writing proposal to the management, you should first identify current situations along with the problems and other issues that needs attention. Once problem and objective have been identified, it now your time to explain to management your proposed solution to the problem. Some examples or reason of your proposed solution will be new implement new rules and procedures as well as new safety measures or methods to improve processes. Also you can propose to have a new product as a new source of income. You can outline the details of how you will implement the changes you want to make. Then, specify the steps required to perform the change. Always makes the list of steps so that it will be easy to understand.
After identifying the steps, you are now ready to emphasize the main benefits of your proposal. Some examples of benefits of your proposal are to generate income, increase efficiency and employee competence. Make sure to convince that your proposal is beneficial to the management as well as to the company.
Always be ready to prepare the document that will support your argument because of possible objection to the proposal. Make sure to conduct market analysis and financial analysis to be presented to the management.
The last but not the least, proofread the proposal to avoid any possible errors including spelling or grammar. Also, you can ask your friends, classmate, expert and adviser to review your proposal and get their opinions and ideas.