Sample Business Proposal Guidelines

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Business proposal is written to offer a business opportunity from a seller to a buyer for a variety of purpose. It can be solicited or unsolicited proposal. Business owner always want to start writing a business proposal but many of them don’t know where to begin.  That’s why businessmen and entrepreneurs are tempted to have a sample business proposal since it offers excellent reference and useful resources.

Some reasons that many businessmen and entrepreneurs uses sample business proposal because it has a template.  Sample business proposal gives an idea on how to start it including the structure and components. Always remember that there is no exact proposal out there as unique according to your need.

Since internet is full of sample business proposals through Google search and you will find thousand of results. You should determine and decide what your need is. Also, use trusted site when searching for sample business proposal.  It is hard to find a quality sample so you should use only trusted sources since it contains the right information.

Other important aspect of finding the right sample business proposal is determining the cost.  Some sites are simply scams which offer materials that are not sufficient and lack of information.  Make sure that your vendor is qualified and worth paying.

Catering Business Proposal Letter

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September 12, 2001

Mrs. Lolita Medina
Lote Subd.
San Fernando, Pampanga

Dear Mrs. Medina:

We heard that you will be having a Christening celebration for your daughter. We would like to offer a catering service including food such as lunch.

We offer a variety of food packages that cater to any occasions with different budgets.  The package feature extra exclusions including cakes, souvenirs and guest book.

Attached herewith is our food package with detailed menu that will suit to your needs including freebies.

You can visit us in our restaurant for further information. We assure you of excellent service since we have 12 years of experience in catering service.  Precious moments need not be expensive

Sincerely yours,

Zenaida M. Santos
Manager
ABC Food Catering

Sample Proposal Letter for Flower Arrangement

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Mrs. Lorna Tolentino
Cupang Subd.
Balanga City, Bataan

May 25, 2001

Subject: Proposal for Wedding Flower Arrangement

Dear Mrs. Tolentino:

We received your request for a quote of flower arrangement for the wedding of your sister on June 11, 2001 at Amanda Resort.

We would like to thank you for showing interest in our service.  The following are the lists of proposal as per details.

  1. The cost of flower decoration will be Php 8,000.  This includes the materials and labor.
  2. Our representative will call you to confirm and discuss the programs.
  3. We need 3 hours to get the venue ready so that it will be ready when guest start coming.
  4. Lydia, Rene and Jocelyn will be in-charge and totally responsible for the assignment.  If you have any request during program, you can call them.
  5. We require a 50% down payment upon signing contract and the balance will be after the event.

We assure you of excellent service.  Thank you for trusting us.

Very truly yours,

 

Myrna Diuco

JayCel Flower Shoppe

Sample Proposal: Computerized Payroll System for ABC Store

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To: Engr. Ricardo Lim
From: Maya Grace Hipolito
Date: January 12, 2005
Subject: A proposal to purchase a Computerized Payroll System (CPS)

Purpose

I am writing to propose a solution to a problem in my accounting department.  The problem is that the manual payroll system is experiencing slow processing of data and also very costly since it takes up lot of time, resources and money. Our accounting personnel will need to have an overtime pay since they extend time to compute the payroll of our employees.  Ordering a computerized payroll system will minimize errors, time, money and resources.

Problem with the Current Payroll system

As of now, we have 2,000 employees so the payroll system is really a big task to our accounting department.  Using our current payroll system, there is a delayed salary of employees due to tedious task of computing wages and payroll tax computation as well as voluntary deduction. In addition, there is a high room for errors since more manual computations the more errors prone to make.

Solution to the Problem

A purchase of a computerized payroll system will make payroll processing faster and efficient. I propose to order computerized payroll software from ABC Software House.  XYZ Enterprise and Digi Innovative Corporation are already using a Computerized Payroll System. It is about time to make a change since our company becomes bigger and bigger.

The following are some benefits of Computerized Payroll System

  • Accurate and faster processing of data since there is no manual computation of payroll. Calculation is correct as long as the inputted data is correct.
  •   Convenience to use. It records and tracks everything wherever you are in just one click.
  •  Payroll deduction processing makes easy.  There is a withholding tax tables, SSS table, Philhealth table embedded in the system and figures employee salaries.
  •   Process 13th month pay with tax adjustment upon resignation or during year end.
  •   Automatic deduction for loan since it has the loan status monitoring
  •   Provides report for payroll reports automatically including pay slip, Payroll Account Summary, Monthly contribution (SSS, Philhealth, Pag-ibig, etc.) and other customized reports.

Cost

The cost of a Computerized Payroll System is Php 50,000.  Free demo and tutorial for our accounting staff as well with three (3) months training using the Computerized Payroll System. They will help during the period of transition. It is user-friendly and it is easy to install.

We already have a hardware requirements for Computerized Payroll System (CPS), we only need is a software that will be installed in our computer and laptops.

Conclusion

In conclusion, I think it is a great benefit to our company for you to approve this proposal and order a Computerized Payroll System.

Purchasing payroll system will provide business management solutions through the financial record of employees’ salaries, bonuses, net pay and deductions that it can generate.

Computerized payroll system will eliminate the manual payroll processing which requires our accountant to perform all payroll tasks manually.  Using a manual payroll processing is a time consuming and also there have a chance for errors.

I really hope that you will think of approving this proposal for our accounting department.  Our employee will get satisfaction as well our accounting staff that a manual process cannot provide.

Formal and Informal Proposal

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Formal Proposal is usually respond to Request for Proposal (RFPs) from external source These RFPs is normally have specific guidelines and format for your proposal.  While in informal proposal is written as memos since it is a formal report within the organization or company.

The structure for informal proposal is much simple than informal proposal.  Informal proposal compose of purpose of your proposal and problem statement as well as background and scope. Scope is written to know the limitations of your proposal. Also, include the planned approach in order to solve the problem and how it will be implemented. Other components include personnel, facilities and equipment, budget and project timeline.  At the last part, you can write a conclusion which provides a summary of the entire proposal with the information of your contact details

Writing formal proposal is more difficult than informal proposal since the components if more complicated. In addition, external source will be given a format to be followed.  These components include cover letter, introduction, purpose of the proposal, methodology, project timetable, required facilities and equipment, resume, bibliography and appendices. Also you should include summary, table of contents and list of figures and tables.

Proposal is written to solve whether it is formal or informal proposal.  Examples of problems are outdated system, low volume of sales, slow processing of information, poor service, and many more.  These problems can be solved using methods that can be elaborate in your proposal through feasibility study and business plan.

Proposal Cover Letter

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Proposal cover letter is very essential to get a proposal accepted since it is the first thing that authorities will read. It contains an introduction which gives the reader an idea about the proposal as well as the objectives and goals and how the organization or company will benefit from the proposed project.

Proposal cover letter will help the reader to go through the necessary information of the proposal within a short time.  It should provide enough information and shows that it has a strong solution to their requirements.

The following are some tips before writing a proposal cover letter:

  •  Receiver name should write properly such as his/her correct name, designation and address.
  •  Start by defining the problem that you intent to solve because in this way you will catch attention of the reader right away.
  •  Next, state how you will implement the solution to solve the problem by giving specific action to assure the reader that you have a definite plan.
  • Mention the time period to complete the job.
  • Also, state the funds needed to for the project.
  • Tell the reader to consider recommendations and how the solution in your proposal can help to solve the problem.
  • Lastly, before submitting the proposal cover letter, review any errors in spelling, grammar and format.  Double check if the proposal cover letter is accurate.

 

Some Characteristics of a Sample Proposal

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Many students nowadays are using computer for their research and projects. They often search for the sample work so that they can be used it as a guide to their research or project.  Some sample work is a sample proposal.   Students and researcher must aware that they get the best sample proposal. Below is some characteristics of a good proposal.

  •  The objectives and goals of the project is clearly stated and given in detail.
  • Make sure to have complete parts of a proposal including title page, abstract, introduction, methodology, facilities, personnel, duration, project cost, conclusion and appendix.
  • Methods and procedures is the heart of the proposal so activities and methodologies to be used should be described with as much detail as possible and the continuity between them should be visible.
  • There is a complete and detailed schedule of activities for the projects.
  • Budget and cost of the project are consistent.
  • All major issues should be indicated in the proposal guidelines and are clearly addressed in the proposal.
  • The uses of money are indicated in the proposal narrative as well as in the budget.
  • The qualifications of personnel or staff are clearly communicated.
  • Writing style should be clear and brief to help the reader understand the problem and the proposal.
  • Appendices should be used appropriately

 

Proposal Letter Sample

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April 10, 2000

Ms. Merecel D. Santos
Merecel Catering Services
Sta. Cruz, Manila

Dear Ms. Santos:

I am pleased to invite Merecel Catering Services to become the exclusive food provider for the East Asia Batch 92 Reunion held on April 25 at Santana Park.

The event will run from 11:00 am to 4:00 pm, and we expect over 500 alumni to be there.  We will conduct games, teacher tributes and souvenir and novelty distribution

Your support will be recognized on our event program, promotional flyers and signs we will have up on the day of the event.

I look forward to answering any questions you may have. I hope you will be able to be a part of this event.

Sincerely yours,

Michael D. Flores
Alumni President

Proposal Materials and Finishes for Apartment

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Project Title: Proposed One (1) Storey Four Door Apartment

Materials and Finishes Proposal:

ROOF
Roof frame : Long Span Metal Roofing Apo Rib Type
Eaves : Steel Frame System
Gutter : Pre-Painted G.I. Gutter

FLOOR
Ground Floor : Ceramic tile
T & B Floor : Ceramic tile

WALLS
Exterior Walls : Acrytex (semi-gloss) paint finish
Interior Walls  : Latex (semi-gloss) paint finish

CEILING
Interior ceiling : 1/4” marine plywood / paint finish

DOORS
Main Door, Bedroom doors : Flush Type, marine plywood, paint finish
T & B Doors: Aluminum door

UTILITIES
Plumbing: Toilet Fixtures, water closets and accessories

Proposed One Storey House and Bill of Materials and Estimates

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Project Title: Proposed One Storey Three (3) Bedroom Residence

Bill of Materials and Estimates

I.    Concrete and Masonry      – 398,502.50

40 kgs Portland Cement
Washed sand
5” chb
4” chb
8 mm bars
9 mm bars
12 mm bars
GA #16 tie wire
3/4 crushed gravel

II.    Carpentry – 38,775.00

1/4” x 1/4” thk ordinary plywood
1/4” x 1/4” marine plywood
1” x 2” x 1 1/2″ x 12 coco lumber
2” x 2” x 12” lumber
2” x3” x 12” lumber
Assorted nails

III.    Steel Trusses – 45,485.00

L bar 3/16×1 1/2x 1 ½”
C-Purlins 2x3x1.20
C-Purlins 2x6x1.0
1/8 x 1 ½ Flat Bar
Welding Rod
Metal Primer
Paint Thinner
Paint Brush
Hacksaw Blade

IV.    Roofing Materials – 61,772.50

Longspan sheet roofing
Ridge roll
Tekscrew
Type-S Sealant
Silicon Sealant
Touch-up paint
Blindrivets
Color Gutter 24”

V.    Doors – 20,792.00

Main panel door
Panel door .80 x 2.10
3  1/2×3 1/2 hinges
PVC Flush door
Door knobs

VI.    Windows – 45,300.00

1.40 x 1.20 aluminum sliding window
0.50 x 0.60 aluminum sliding window

VII.    Plumbing Rough-in – 15,340.00

Water closets
Stainless Kitchen Sink
4” x 4” Floor Strainer
12 mm water faucet
Water line
PVC assorted fixtures

VIII.    Tile Works – 57,345.00

8” x 10” ceramic wall tiles
8” x 8” ceramic floor tiles
40×40 Ceramic Floor Tile
Tile Grouth
Portland Cement

IX.    Electrical Works – 16,720.00

3” dia. Porcelain receptacle
60 watts energy savers
Single switch
Two gang
Three gang
2” x 4” utility box
4” x 4” junction box
Panel box
Electrical Wires
Safety switch
Moldflex PVC Pipe

X.    Painting Works – 53,750.00

Latex flat
Gloss latex flat wall
Enamel
Flat wall enamel
Metal Primer
Acri-color
Conc. Neutralizer
Paint thinner
Sandpaper
Q.D.E.

XI.    Embankment/Earthfill  – 45,000.00

TOTAL – 798,782.00

Summary

A.    Material Cost – Php 798,782.00
B.    Labor Cost – Php 399,391.00
Total Probable Project Cost – Php 1,198,173.00

Prepared by:

Architect Ted M. Co