Sample Proposal – Hotel Reservation System

Project Title: Computerized Hotel Reservation System
Programming Language: Visual Basic 6.0
Database :   MS SQL SERVER
Project Location: JC Mer Hotel, Tarlac City

I.    Introduction

The purpose of this document is to propose a computerized hotel reservation system at JC Mer Hotel.

The computerized hotel reservation system deals with reservation inquiry, single reservation, and group reservation, cancel reservation and recall reservation. During reservation, the details of the customers, type of room required, and number of room required are fed in to the system. Once these in formations are entered, the system searches for the unoccupied rooms and displays the result. In reservation inquiry, customer can get the information such as rent of rooms and details of rooms available.

Hotel operation will be easy for the receptionist since all data and information will store in the database and it can access anytime.  The main operations figured out in a hotel include check in and check out of customers and room reservation.

A.    Background of the Study

JC Mer Hotel is a 50-room standard hotel situated along Capitol Drive in the Heart of the City of Tarlac.  The hotel is using a traditional way of reserving a room.  The receptionist uses the log book to know if there is room vacancy. Through the use of computerized hotel reservation system, the receptionist makes her work easier. The receptionist will easily locate the vacant room and assigned it to the client or customer.

B.  Objectives

1. General Objective
– to develop a computerized hotel reservation system

2.  Specific Objectives
– to design a computerized hotel reservation system
– to make work easier for the receptionist of the hotel

II.    Methodology

1.    Requirement Gathering

The gathering of the requirement is the first step to develop a system program. In order to know the requirement, the project proponent interviews the hotel personnel regarding the hotel reservation data processes.

2.    System Analysis

The project proponent used a data flow diagram as a system analysis tool. Data flow diagram (DFD) is a graphical representation of the “flow” of data through an information system. It shows the flow of data from external entities into the system, showed how the data moved from one process to another, as well as its logical storage.

3.    Program Development

The computerized hotel reservation system will be developed using Visual Basic ver. 6.0.  The database to be used is MS sql server.

4.    Implementation

The system will be installed and implemented at the reception area of the hotel.

III.    Personnel

The computerized hotel reservation system will be used by the receptionist of JC Mer Hotel.

IV.    Duration

Schedule of Activities

1.    Data Gathering – 14 days
2.    Data and System Analysis – 7 days
3.    System Design – 10 days
4.    Form Design – 14 days
5.    Program Coding – 24 days
6.    Program Debugging – 14 days
7.    Program Testing – 10 days
8.    Personnel Training – 3 days
9.    System Implementation

V.    Cost

Computer       –      P 25, 000.00
Software Licensure   –      P 10,000.00
Personnel Training    –    P   2,000.00
Documentation    –    P   1,000.00
Labor Cost       –     P 26,000.00
Miscellaneous Expense  –  P   1,000.00

Total Project Cost     –   P 65,000.00

VI.    Conclusion

The computerized hotel reservation system will be benefited to both customer and hotel management.  The hotel management will keep track of all transactions and improve customer retention.   Also the staff or receptionist is free up to spend more time looking after the in-house guests.

VII.       Appendix

A  Books

B. Internet



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Sample Simple Project Proposal

Project Title: Proposed Intergroup Relation Training and Development for the JCN Bakery & Grocery
Project Proponent: Reina Samaniego
Project Location: JCN Bakery & Grocery,  Orion, Bataan

sample proposal

I.    Rationale

JCN Bakery & Grocery is one of the biggest grocery stores in Balanga. It has different branches in Bataan located at Orion, Dinalupihan and in Balanga. The main focus of this proposal is to give the employees training about how to have a good relation among them and in the other group.

II.    General Objectives

Intergroup Training development will maintain and improve the relationship among the employees.

Specific Objective

–    To motivate the employees to work efficient.
–     To encourage them to have a good relation among the employees.
–    To enhance the skills of the employees.
–    To avoid Intergroup conflicts among the employees.
–     To increase job satisfaction.
–     To encourage them to have a quality service.
–     To improve and maintain good management.
–     To promote cooperation and good communication among the employees.

III.    Strategies

1.    Planning Phase
– Data Gathering about the company profile.
– Observing the employees relationship.
– Conducting questionnaires and interviews with the employees.
– Analyzing the problem.
– Meeting with the owner, to set the place and the needed things.
– Setting the place where the event will happen.

2. Implementation
The training will be implemented on March 14 to March 17 2009 ( 4 days ) at the convention room of Elizabeth bodega and grocery.

IV.    Work Plan

1. Data Gathering – 3 days
2. Observation – 7 days
3. Interview and Conducting questionnaire – 7 days
4. Analysis of the Problem – 5 days
5.  Meeting with the owner – 2 days
6. Setting the Place = 2 days
7. Implementation – 4 days

V.    Technical Justification

Materials Needed

Computer – (provided by the company)
Projector – provided by the company)
Chairs – (provided by the company)
Miscellaneous expense – P    500.00
Professional cost (2 person) – 6,400.00 ( 3,200 x 2)
Lunch / Snacks – 1,500.00

Project Cost:                    P 8,400.00


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Sample Proposal of Two-Storey Residential Structure

Proposed Two-Storey Residential Structure

General Requirements

A.    The work to be executed shall be done in accordance with the accompanying plans and specifications.
B.    All works to be done shall be in the best quality o workmanship under the supervision of an Architect or a Civil Engineer.
C.    The construction shall conform to all the requirements of the National building Code as well as the local rules and regulations of the city or municipality.
D.    Scope of Works

I.   Site Preparation

The building site shall be labeled according to the plans and cleared of rubbish, roots and other perishable and objectionable matters to a suitable sub grade.  All such unsuitable materials shall be removed from the building site and spread uniformly over the areas adjacent the proposed building, or otherwise disposed off s may be directed by the Architect or the Engineer in charge of the construction.

II.  Excavation

All excavations shall be made to grade indicated in the drawings, where the building site is covered with any kind of fill, the excavation for footings should be made deeper until the stratum for safe bearing capacity of the soil is reached.


After concrete for foundations reached the curing period to withstand pressure resulting from fills, the materials removed from excavations shall be used for backfills around them.

IV.Concrete Works

All concrete shall be mixed thoroughly until there is a uniform distribution of the cement and aggregates and should be deposited as nearly as practicable in its final position, care being taken to avoid segregation of the aggregates.

V. Proportioning of Concrete

All concrete works shall be done in accordance with the standard specifications for plain and reinforced concrete as adopted by the Government.  Cement to be used shall by HOLCIM Portland Cement or equivalent.

VI. Forms and Scaffoldings

All forms for concrete shall be properly braced or connected together so as to maintain the correct position and shapes of the concrete members.  Forms shall be constructed sufficiently tight to prevent bulging and seepage of water.

VII. Concrete Slab Floors on Fill

Concrete slabs on fill shall be poured on a gravel bed not less than 100mm thick.  Each concrete slab course to be poured shall not be more than one meter wide, and each course shall be poured alternately to the indicated floor finish.

VIII. Steel Reinforcing Bars

All steel reinforcing bars to be used in the construction shall consist of round deformed bars with lugs projection on their sides to provide a greater bond between the concrete and the steel.

IX. Masonry

Concrete hollow blocks to be used in this project shall be 5 inches thick.

X. Finishes

Interior walls shall be of Smooth Plain Cement Plaster finish unless otherwise specified in the plans.

XI. Floor Finishes

All materials to be used as floor finishes for the rooms shall be laminated flooring finish and general areas of the building shall be 0.60m x 0.60m Granite Tiles and approved equivalent.

XII. Tile Wall and Floor Finishes

The toilet and bathroom floors shall be finished with 0.20m x 0.20m ceramic tiles and approved equivalent.

XIII. Carpentry and Lumber

Lumber shall be approved quality of the respective kind required for the various parts of the work, self seasoned, thoroughly dried and free from large, loose, and unsound knots, spa, shakes, or other imperfections impairing its strength, durability and appearance.

XIV. Roofing

The roof shall be covered with 0.40mm color rib type roofing.  The roofing sheet shall be secured to the purlins.  Gutter will be Pre Painted Spanish Gutter.  All accessories must conform to standards of ASTM.  All overlaps and connections must be properly screwed and riveted.

XV. Doors and Windows

This section includes solid wood doors and hollow.  As in windows, it includes Aluminum Framed (analok) windows with ¼’ thick bronze glass.  Materials shall conform good quality and to be installed by the required fabricator and must comply with manufacturer’s specification and recommendations for installation of window units, hardware, operators and other components of the work.

XVI. Electrical Works

All electrical works shall be done in accordance with all applicable current edition of the Philippine Electrical Code and shall conform to requirement, agencies, and Power Company with jurisdiction over this project.  All works for this installation shall be done under the direct supervision of duly licensed Electrical Engineer or Master Electrician.

XVII. Plumbing Works

All plumbing works for this project shall be done in accordance with the approved plans and under the direct supervision and control of a licensed Sanitary Engineer or Master Plumber.

XVIII. Metal

For smooth fabrications exposed to view in the completed work provide materials with smooth, flat surfaces without blemishes

XIX. Painting

This section includes surface preparation and field painting of exposed exterior items and surface and exposed interior items and surfaces.

Archr. DDB
Designer Builder

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Sample Proposal Letter for Flower Arrangement

Mrs. Lorna Tolentino
Cupang Subd.
Balanga City, Bataan

May 25, 2001

Subject: Proposal for Wedding Flower Arrangement

Dear Mrs. Tolentino:

We received your request for a quote of flower arrangement for the wedding of your sister on June 11, 2001 at Amanda Resort.

We would like to thank you for showing interest in our service.  The following are the lists of proposal as per details.

  1. The cost of flower decoration will be Php 8,000.  This includes the materials and labor.
  2. Our representative will call you to confirm and discuss the programs.
  3. We need 3 hours to get the venue ready so that it will be ready when guest start coming.
  4. Lydia, Rene and Jocelyn will be in-charge and totally responsible for the assignment.  If you have any request during program, you can call them.
  5. We require a 50% down payment upon signing contract and the balance will be after the event.

We assure you of excellent service.  Thank you for trusting us.

Very truly yours,


Myrna Diuco

JayCel Flower Shoppe

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A Proposed Design of a Bagasse Rotary Dryer for Cagayan-Robina Sugar Milling Company

A Proposed Design of a Bagasse Rotary Dryer for Cagayan-Robina Sugar Milling Company

Mary B. Pasion
Nueva Vizcaya State University


In the sugar factories,bagasse is used as captive fuel in their boilers for raising steam necessary for power generation, as well as running the sugar factory and processing sugar cane into sugar.

Raw Sugar Process

Sugarcane Component
70% water
14% fiber
13.3% saccharose (10-15% sucrose)
2.7%  soluble impurities

By-products of sugar cane


•    the fibrous residue left over after the extraction of juice from sugar cane milling process
•     composed  of 43-52% fiber, 45-52% moisture and 2-6% soluble solids


In Cagayan-Robina sugar milling company, the installation of bagasse dryer became essential since the moisture content of bagasse  of the mill run bagasse of their milling plant has an average of 50.12%. High moisture content in the bagasse cause incomplete combustion in the boiler furnace, therefore it need a lot of extraneous to meet the steam requirement of the factory.


General Objective:

To propose a design of a bagasse rotary dryer for Cagayan-Robina Sugar Milling Company.

Specific Objectives:

1. To design a rotary  bagasse  dryer for CARSUMCO.
2. To make an economic feasibility of the proposed design in terms of:
a. rate of return of investment
b. payback period

Scope and Limitations:

In response to the problem of high moisture content of bagasse from the milling plant of CARSUMCO, this study focused in the design of a rotary bagasse dryer.

Schedule of Activities

Identification of Problem –  1 month
Data Gathering – 1 month
Design – 2 months
Computations – 1 month
Documentations – 1 month

Expected Output

1.    Design of a rotary bagasse dryer
2.    Economic feasibility based on computed rate of return and payback period.


•    Books and journals
•    Internet Access
•    CARSUMCO laboratory results
•    Machine shop

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