Internal Proposal – Proposal for Capital Appropriations

To:  Harold Clurman, Plant Superintendent

From: Fred Nelson, Safety Officer

Date: August 4, 1998

Subject: Safety Practices for Group 333

Many accidents and near-accidents have occurred in Group 333 because of the hazardous working conditions in this area.  This memorandum identifies those hazardous conditions and makes recommendations for their elimination.

Hazardous Conditions

Employees inside the factory must operate the walk-along crane through aisles that are frequently congested with scrap metal, discarded lumber, and other refuse from the shearing area.  Many surfaces in the area are oil-coated.

The containers for holding raw stock and scrap metal are also unsafe.  On many of the racks, the hooks are bent inward so far that the crane cannot fit into them properly unless it is banged and jiggled in a dangerous manner.  To add to the hazard, employees in the press group do not always balance the load in the racks.  As a result, the danger of falling metal is great as the unbalanced racks swing practically out of control overhead.  These hazards endanger employees in Group 333 and also employees in the raw-stock and shearing areas, because the crane passes over these areas.

Hazards also exist in the yard and in the chemical building.  The present method of dumping strip metal into the scrap bins is the most dangerous practice of all. To dump this metal, the tow-motor operator picks up a rack, with the rack straddling the tow-motor forks, and raises it over the edge of the scrap-metal bin.  The operator then rotates the forks to permit the scrap metal to fall from one end of the rack.  As the weight shifts, the upright frame at the other end of the rack slams into one of the tow-motor forks (now raised 12 feet above the ground, inside the scrap tub).  This method of operation has resulted in two tow-motor tip-overs in the past month.  In neither incident was the driver injured, but the odds are great that someone will be seriously harmed if the practice continues.

Group 333 employees must also dump tubs full of scrap metal from the tow motor into the 10-foot-high scrap bins.  In order to dump the metal on the tow-motor forks, the operator raises the tubs high above his head.  Because of the unpredictable way in which the metal falls from the tubs, many facial cuts and body bruises have resulted.  Employees who work in the yard are also subject to danger in winter weather:  all employees have been cut and bruised in falls that occurred as they were climbing up on scrap bins covered with snow and ice to dump scrap from pallets that had not been banded.

Finally, nearly all Group 333 employees who must handle the caustic chemicals in the chemical building report damaged clothing and ruined shoes.  Poor lighting in the building (the lights are nearly 20 feet above the floor), storage racks positioned less than two feet apart, and container caps incorrectly fastened have made these accidents impossible to prevent.

Recommendations

To eliminate these hazards as quickly as possible, I recommend that the following actions be taken:

1.    That Group 333 supervisors rigorously initiate and enforce a policy to free aisles of obstructions.
2.    That all dangerous racks be repaired and replaced.
3.    That the Engineering Group develop a safe rack dumper.
4.    That heavy wire mesh screens be mounted on the front of all tow motors.
5.    That Group 333 employees not accept scrap in containers that have not been properly banded.
6.    That illumination be increased in the chemical building and that a compulsory training program for the safe handling of caustic chemicals be scheduled.

I would like to meet with you and the supervisor of Group 333 before the end of the month, as your schedule permits.  You will have my complete cooperation in working out all of the details of the proposed recommendations.

Proposal for Upgrading

TO:  Marge Dundas, Director
Personnel Resources

FROM: Leslie Galusha, Manager
Administrative Support Services

SUBJECT: Upgrading from Typewriters to Word Processors

We are receiving an increasing number of requests to prepare direct mailings that involve sending each recipient an original copy, especially from the Advertising, Public Relations, and Employee Relations Departments.  The cost of calling in temporary help to get the typing done is very high, and an abnormal workload results from our efforts t get the extra work done.  In addition, the pressure causes much confusion and many frayed nerves.

I propose that we purchase a word processor to enable us to handle the increased workload without the cost and disruption of bringing in temporary help.  The following details show the savings and efficiency of the Toshiba EW-100 Word Processor as compared with our present method of dealing with the problem.

Efficiency

The Toshiba EW-100 Word Processor has a merge feature that permits the operator to type the basic letter as one file, substituting a special character for any word or words that will change from one letter to the next (such as name and address), and to type the word or words to be substituted for the special character (such as name and address) as a separate file.  Then the operator simply sets up the printer for merge printing and presses the MERGE key.  The system automatically types all the letters, substituting the indicated word or words from the second file in each consecutive letter.  This operation is many times faster than the best human typist, and it is entirely error-free, once programmed.

Keyboard entry on the Toshiba EW-100 Word Processor is much more efficient than it is with typewriter.  Instead of having to “paint out” an error or use typewriter correction paper, the operator simply strikes over the error.  (The system automatically  corrects the error on the diskette.)  Because correcting an error is so easy, statistics show that the operator’s typing speed increases.

An additional advantage of upgrading from typewriter to word processor is file storage.  Rather than using bulky filing cabinets for 8 1/2 by 11 inch paper, we can store over 600 pages on a single 8-inch diskette.  One single 11/2 inch diskette container holds ten diskettes, or more than 6,000 pages (double-spaced), thereby reducing our storage requirements dramatically.

Having a Toshiba EW-100 Word Processor and one trained operator would eliminate the need for temporary typists and the confusion caused by our training these typists while attempting to meet our own deadlines.  In short, we could carry on with our normal office routine.  A normal routine not only would improve our employee’ morale but would increase their efficiency.

Cost Savings

Purchase of the Toshiba EW-100 Word Processor with a Ricoh 45 characters per second daisy wheel printer would result in a savings of over $3,500 in the first year, as shown below.

Purchase price of Toshiba, EW-100 with Ricoh printer ——— $5,000
Cost of temporary typists from Wilson Secretarial Agency last year ——$7,400
Typewriter rental from World Office Machines last year ———-$1,120
Savings the first year ($7,400 + $1,120 – $5,000 = $3,520) ——- $3,520

Since purchase of the Toshiba EW-100 Word Processor is a one-time cost, the savings would be substantially greater after the first year.

On the basis of these facts, I recommend that we purchase a Toshiba EW-100 Word Processor.  Enclosed is a brochure that describes the Toshiba EW-100 Word Processor in detail.  I will be happy to provide any additional details about the system, as I understand it, at your request.

Sample Sales Proposal

Sales Proposal
To Landscape the New Corporate Headquarters of the Watford Valve Corporation

Submitted to: Ms. Tricia Olivera, Vice President
Submitted by: Jerwalted Nursery, Inc.
Date Submitted: February 1, 1992

Jerwalted Nursery, Inc., proposes to landscape the new corporate headquarters of the Watford Valve Corporation, on 1600 Swason Avenue, at a total cost of $8,000  Landscaping would begin no later than April 30, 1990, and would be completed by May 31.

The lot to be landscaped is approximately 600 feet wide and 700 feet deep.  The following trees and plants would be planted in the quantities and sizes given and at the prices specified.  They would be positioned as indicated in the enclosed drawing.

4 maple trees (not less than 7 ft.) $40 each – $160
41 birch trees (not less than 7 ft.) $65 each – 2,665
2 spruce trees (not less than 7 ft.) $105 each – 210
20 juniper plants (not less than 18 in.) $15 each – 300
60 hedges (not less than 18 in.) $7 each – 420
200 potted plants (various kinds) $2 each – 400
Total cost of plants  – $4,155
Labor – $3,845
Total Cost – $8,000

All trees and plants would be guaranteed against defect or disease for a period of 90 days, with the warranty period to begin June 1, 1992.

Thank you for the opportunity to submit this proposal.  Jerwalted Nursery Inc., has been in the landscaping and nursery business in the Providence area for thirty years, and our landscaping has won several awards and commendations, including a citation from the National Association of Architects.  We are eager to put our skills and knowledge to work for you, and we are confident that you will be pleased with our work.  If we can provide any additional information or assistance, please call.

Proposal Cover Letter Sample

September 1, 1998

Mr. John Yeung, General Manager
Cookson’s Retail Stores, Inc.
101 Longuer Street
Savannah, Georgia 31499

Dear Mr. Yeung:

The Waters Corporation appreciates the opportunity to respond to Cookson’s Request for Proposals dated July 26, 1998.  We would like to thank you Mr. Becklight, Directors of your Management Information Systems Department, for his invaluable contributions to the study of your operations that we conducted before preparing our proposal.

It has been Water’s privilege to provide Cookson’s with retails systems and equipment since your first store opened many years ago.  Therefore, we have become very familiar with your requirements as they have evolved during the expansion you have experienced since that time.  Water’s close working relationship with Cookson’s has resulted in a clear understanding of Cookson’s philosophy and needs.

Our proposal describes a Waters Interactive Terminal/Retail Processor System designed to meet Cookson’s network and processing needs.  It will provide all of your required capabilities, from the point-of-sale operational requirements at the store terminals to the host processor.  The system uses the proven Retail III modular software, with its point-of-sale applications, and the superior Interactive Terminal with its advanced capabilities and design.  This system is easily installed without massive customer reprogramming.

The Waters Interactive Terminal/Retail Processor System, which is compatible with much of Cookson’s present equipment, not only will answer your present requirements but will provide the flexibility to add new features and products in the future.  The system’s unique hardware modularity, efficient microprocessor design, and flexible programming capability greatly reduce the risk of obsolescence.

Thank you for the opportunity to present this proposal.  You may be sure that we will use all the resources available to the Waters Corporation to ensure the successful implementation of the new system.

Sincerely yours,

Janet A. Curtain
Executive Account Manager
General Merchandise Systems

Summary of Conclusion for Feasibility Study of Snack Stand

Marketing Aspects

1.    The Snack stand will be very much positive in offering a lot of services to satisfy customers needs, accept suggestion and criticisms to improve our business
2.    Snack stand will utilize with honesty and credibility thru our products and services.
3.    Snack stand will be always “open-minded” to those other competitors and will seek only the best.

Technical Aspect

1.    The final location of the business will be at the Common Terminal, Balanga City, Bataan.
2.    Raw materials will be obtained during its freshness and nearness to the source which is Elizabeth Supermarket in Balanga City itself.
3.    The management will provide cleanliness of the stall, especially the food for satisfaction of customers.

Management Aspect

1.    The best organizational structure to adopt in the same manner communication will be facilitated from the top to bottom and from the bottom to the top.
2.    The democratic atmosphere will always prevail in the business to ensure hormones interpersonal relationship between management and personnel.
3.    The Snack stand will develop the service activity to satisfy the need of the customer.

Socio-Economic Aspect

1.    The Snack stand will be very much responsible in promoting environmental, clean air act and proper waste disposal.
2.    Taxes assured for the city government.
3.    The partner’s will make sure of the observance and God-fearing to all of them.

Financial Aspect

1.    The amount of fifty thousand pesos (Php50,000.00) is substantially enough to put up the proposed project Snack stand.
2.    Based on the projections as depicted by the financial statements, the proposed project is a kind of lucrative undertaking.
3.    The proponent of the project will be responsible in producing the capital requirement.

Prepared by:  Arde Reyes

Data Presentation for a Project Proposal of Construction of Suspension Bridge

Geographical Site

The proposed site for the construction of the bridge is about thirty kilometers south of Aparri, Cagayan.  The water current at this point is weak which makes the construction suitable.  The bridge is bounded between two national roads.  At the right side is an intersection which leads to the eastern part of Cagayan.

The Advantages of a Suspension Bridge

A suspension bridge has its advantages

-    The manner of carrying  loads is highly efficient since so much of the load is carried by the cable in tension.
-    The analysis of the structure is greatly simplified because when a cable supports a load that is uniform per unit length of the cable itself, such as its own weight, it takes the form of a catenary; but unless the sag of the cable is large in proportion to its length, the shape taken may often be assumed to be parabolic

The Construction of a Suspension Bridge

The special design of the suspension bridge does not consider the stability of the river level.  It is more resistant than ordinary bridges to earthquakes.  A construction of this type of bridge the following general steps:

-   Topographic Surveying

One considers the span of the bridge and the soil conditions existing at the site where the bridge has to be constructed.

-    Engineering Design

The component parts of the bridge are designed.  This is a very complex work which is done by the qualified structural engineer after gathering the necessary data for the design.

-    Actual Construction Work

Under this phase of activity which is dependent upon the design made by the structural engineer are the salient structures to be constructed.

The Anchor

The making of the anchor depends a lot on the nature of the soil where it is going to be built.  If the soil is sandy, naturally it is not capable of holding too much tension, so that there is the need to drive tubular piles beneath the anchorsheet.  These tubular piles consists of a hallow cylindrical steel with concrete and steel bars in it.  These will help the anchor in supporting tremendous tension created by the cable.  These circumstances are applied to the proposed plan.  The western side of the river is sandy while the eastern part is rocky.  The anchor consists of steel imbedded in its concrete structure.  Its function is to lock the end of the main cable.  The making of an anchor needs a lot of time and needs a lot of calculations.  It usually takes time to build a certain type structure.  When mixed cement is poured to it, it is being filled layer by layer to ensure dryness, perfect dryness.  One of the anchors need the aide of the concrete-steel tubular piles.

The Abutments

Side spans and beams are supported by abutments.  Again, when the soil is sandy, there is the need to drive tubular piles at its bottom.  One of the abutments holds the weight of the main tower.

Towers

The towers are made of a hollow steel box about two meters wide and are joint together by gapless joints.  The erection is usually supported by cranes as temporary support.  The towers are erected first before the main cable.  When the towers are completed, a temporary steel extension is attached at the top which will hold the transporting cables.

Main Cable

The main cable consists of numerous steel strands.  The steel strands are transported from one side to the other by the use of the transporting cable.  When the number of steel strands is attained, they are tightened by the use of a twisting machine.  Sometimes, a catwalk is made from tower to tower.  These are temporary hanging ladders from the ground to the top of the tower continuously from tower to tower.

Therefore, transporting materials from one side to the other can be made manually.

Stiffening trusses

The stiffenig trusses are assembled first on the ground before they are carried through the transporting cables.  They are rigidly built that when they are attached to one another, they become a giant boom.  Aside from their strength, they are supported by vertical cables which are attached to the main cables.

Concreting

When making the concrete road, it is not cemented continuously.  It is divided into segments with allowance to avoid cracking when the concrete expands.  The concrete is made up of reinforced concrete stabs.

Excerpt from Proposal to Construct a Suspension Bridge to Connect the Province of Ilocos Norte and Cagayan
By: Vener A. Villanueva

Related Study and Methodology for the Proposal of Construction of Suspension Bridge

A Proposal to Construct a Suspension Bridge to Connect the Provinces of Ilocos Norte and Cagayan by Vener A. Villanueva .

Related Study

Cable stayed bridges are constructed along a structural system which comprises a deck and continuous girders which are supported by stays or inclined cables passing over or attached to tower located at the main piers.

Wide and successful application of cable – stayed systems was realized only recently, with the introduction of high strength steel, orthotropic type decks, development of welding techniques and progress in structural analysis.  The development and application of electronic computers open up new and practically unlimited possibilities for the exact solution of these highly statistically indetermined systems and for precise statistical analysis of their dimensional performance.

Existing cable-stayed bridges provide useful data regarding design, fabrication, erection and maintenance of the new system

Methodology

The researcher gathered the needed information from books, encyclopedia, periodicals and pamphlets.  He interviewed Engineer Reynaldo M.Reyes who gave additional information pertinent and relevant to the topic under discussion.

Proposal Sample for a Project of Construction of Suspension Bridge

A Proposal to Construct a Suspension Bridge to Connect the Provinces of Ilocos Norte and Cagayan

1. Introduction

Since time immemorial, people from Ilocos Norte and Cagayan have had the problem of transporting their goods from one province to the other.  To help solve this perennial problem of transportation between two places, a suspension bridge connecting them should be constructed.  The completion of this bridge is the dream of President E. Marcos and many motorist and traders.

1.1     Statement of the Problem

To initiate the realization of the dream of President Ferdinand E. Marcos and many motorist and traders, the writer presents A PROPOSAL TO CONSTRUCT A SUSPENSION  BRIDGE TO CONNECT THE PROVINCES OF ILOCOS NORTE AND CAGAYAN.  Specifically, the paper answers the following questions:

1.1.1.    Where is the geographical site of the propose suspension bridge?
1.1.2.    What are the advantages of constructing a suspension bridge?
1.1.3.     How is it constructed?

1.2     Importance of the Study

This study is significant.  The construction of a suspension bridge connecting Ilocos Norte and Cagayan will hasten  the economic development of the northern part of the country.

1.3     Definitions of Terms Used

To facilitate the understanding of the discussion, the writer deemed it necessary to define the following terms:

1.3.1  Catenary

Catenary is the curve in which a frictionless uniform or a perfectly flexible uniform cable hangs between two fixed points.

1.3.2 Girders

Girders are segments of the span joined with each other to give the proper stiffening of the main span.

1.3.3    Span

The span of the bridge means the longest horizontal structure which consists of a steel and a concrete slab

1.3.4    Three-span suspension bridge

This is the most common form of a suspension bridge. It is composed of side spans and the main span that lie between them.  The most common form of span is that in which the main cable is continued from the tower over the side span which is suspended from cables in the same way as the main span.  In such cases, the cables are often anchored at the outer ends of the side span at deck level and are effectively unrestrained.

1.3.5    Anchor

The anchor of a suspension bridge lies on the extremities of the span.  It is composed of a massive structure consisting of concrete and steel frames.

1.3.6    Tower

A tower is a structure designed primarily for elevation that is higher than its diameter and high relative to its surroundings.  The purpose of the tower is to support the cable.

An excerpt from a technical report of Vener A. Villanueva .

Management Aspect Feasibility Study for Snack Stand

The central idea of management is to make every action or decision help achieve a careful chosen goal.

The word management is also used to mean the group of persons called executives who perform management activities.

Objectives

1.    To keep the subordinates be alert to what is expected to them.
2.    To know the duties and responsibilities of each member and personnel.
3.    To know different strategies to be able to achieve the company’s goal.

Description of Activities

1.    DTI Permit Application

The business name of GF Snack Stand should be register with the Department of Trade and Industry.  It would take only four days to five days before the permit is receive.  If there as no other name of its type.

Three (3) different name should be apply so when one is approved, so they can use other applied business name (see appendix)

2.    Rental Space

The project business will be located at Bataan terminal at 2nd floor Ibayo, Balanga City, Bataan.  The application will only about three to four weeks before it is approved.

3.    Mayor’s Permit

The Mayor’s Permit application will acquire the submission of the following:

a.    SSS Clearance Permit
b.    Sanitary Permit
c.    DTI
4.    TAN (Tax Account Number)

The project business will be registered at the Bureau of Internal Revenue District Office No. (1020) located at Capitol drive, San Jose, Balanga City.  The following forms should be accomplished with necessary attachments.

BIR FORM No.  Attachment Required, Mayor’s Permit and DTI Permit

5.    Buying of machineries and equipment

Involves the acquisition of the necessary machinery and equipment in the food snack as mentioned in technical aspect.

6.    Promotion

Includes advertising and personal selling partnership in a variety of promotional activities to inform customer about products and service and to encourage them to buy.

7.    Start of Operation

After securing all the necessary permits and other needed materials.  The said will be now ready to operate.

C. Organizational Structure

Through GF Snack Stand is just a simple business, the organization structure will have a simple flow.  It is not as complicated as big ventures.

Over – All manager / Cashier
Cook 1, Cook 2
Utility Man 1, Utility Man 2

D. Personnel Structure

The GF Snack Stand is required to have the members of personnel and service crew.

Staff – Over all Manager – 1
Cashier – 1
Cook – 2
Utility Man – 2

E. Duties and Responsibities

1.    Over-all Manager / Cashier
-    Supervise the overall operation of the business
-    Computer the total amount of the purchased item
-    Assist the customers

2.    Cook 1
-    Prepares the necessary ingredients
-    Cooks the items/products

3.    Cook 2
-    Prepares the necessary ingredients
-    Cooks the item/products

4.    Utility Man 1
-    In charge of cleaning the workplace
-    Delivers items within the vicinity
-    In charge of buying raw materials from suppliers
-    In charge of the inventory

5.    Utility Man 2
-    In charge of cleaning the workplace
-    Delivers items within the vicinity
-    In charge of buying raw materials from the suppliers
-    In charge of the inventory

Excerpt from Management Project by Arde R. Reyes

Technical Aspect Feasibility Study for Snack Stand

The technical aspect helps to determine the capacity of the project.  The technical study will provide information in service activity and the raw materials to be used in providing activity this product as well as their resources.  It is also determine the utilities and equipment to be acquired in showing the location and layout of the project.

Objectives

1.    To know the business should be located.
2.    To find how to improve more in the business and also in the product.
3.    To know how to use properly the equipment and machinery.

Plant Lay out

The plant lay out show the size of a firm.  Lay out shows the different angel of the firm and the lay out is the guide for the worker who made a difficult firm.

Plant Location

The business will be situated at Common Terminal at Barangay Ibayo, Balanga City, Bataan beside the Isaac and Catalina medical center.  The common terminal is a very busy place where a great number of people come to go  The GF Snack Stand is situated on the second floor of the terminal.

The business was agreed to be situated at the said location because of its suitability for the targeted market.  Researchers suggested that the kind of business is very much profitable in the said place.  The partnership believes that the business can serve more customers in the area compared to other places.  The said location is very much accessible to students, employees, office workers, businessmen and common terminal passengers and also for those who are roaming around the three (3) malls.

Excerpt from Management Project by Arde R. Reyes