Sample Methodology

The GTS will be conducted by the proponent with selected Civil Engineering students under College of Engineering and Architecture of BPSU.  Selected students will be selected based on their interest to adopt the knowledge and interest in the said GTS.

The GTS involves orientations of the tracer study, reproduction of materials to be needed, distribution and retrieval  of GTS questionnaires, encoding of the data gathered, analyzing the data then making conclusions and recommendations based on the output of the GTS.

Important data regarding this study of BSCE graduates were gathered through a standard questionnaires provided by CHED.  Reference data with regards to the whereabouts of the graduates were requested to university registrar of the BPSU.

Respondents for this tracer study are only graduates of Bachelor of Science in Civil Engineering from 2002-2008 wherein sample respondents were determined using the Solvin’s formula:

n = N / (1 + Ne2)
Where
n = Number of samples
N = Total number of population
e = Error tolerance of 7%

In order for the leader to get samples equal to 103/205, based on slovin’s formula, a group of 14 enumerators  were oriented and trained.  Enumerators were given assigned graduated depending on their preference.

Depending on the availability of respondents, enumerator’s where able to gather the target numbers of respondents in which data gathered were subjected to final analysis.

Simple statistical analysis and correlations were made to data which will give bearing to the study and at the same tome answered the objectives of this GTS.

Source: BPSU

Sample Introduction, Rationale, Objectives and Limitations

Introduction

Rationale

The Graduate Tracer Study (GTS) is aimed at generating data that shall be used by institutional and national policy makers .  GTS results can help the higher education institutions  (HEIs) in developing their curricula, deciding on program offerings, staffing patterns, faculty development and others.  At the national level, policy makers can be guided by GTS results in deciding on budget priorities, how to develop assistance programs can be developed for HEIs and how to redirect the course of higher education, among other (CHED-HEDP Graduate Tracer Study Training Program, May 23-24, Calamba, Laguna).

Truly, aside from the fact that one of the requirements of CHED for accreditations is to have a Graduate Tracer Study for HEIs, the CEA BPSU Civil Engineering program cannot deny that GTS is one area that need to be well enhanced and monitored for it to be more competitive and could easily adapt to the fasts changing socio-economic environment brought about by the new global order of competition, liberalization, privatization and globalization.  Especially now that the program is fast developing, its graduates must be will globalization.  Especially now that the program is fast developing, its graduates must be well monitored in order to determine its characteristics and how well it adapts to the current global order.

It this connection, faculties of CE program must assess its graduates for them to be able to determine and answers the needs of the society.  Thus, this GTS for BSCE program is being proposed.

Objectives of the GTS:

  1. To trace all graduates of BSCE program of BPSU from 2002-2008.
  2. To determine whether BSCE graduates are employed, underemployed and unemployed.
  3. To determine whether they are employed in relation with their profession or not.
  4. To establish linkage to the industry where they are employed.
  5. To assess if the BSCE program of BPSU-CEA still answers the needs of the society.

Limitations:

  1. The respondents are mostly from graduates residing in the province of Bataan that those residing outside the province where disregarded since they are comprised a very little percentage of the graduates.  Another reason is to lessen and save time and money.
  2. The percentage or error used in using the Slovin’s formula is Seven Percent (7%).

Source: BPSU – College of Engineering and Architecture

Event Proposal

Event proposal is serves as business plan for the event. It is also start with an executive summary and then the details of the event. It is written if you are planning a department party, weddings, birthdays, grand alumni party, charity ball which is most likely view by clients or management.

Event proposal is written so that everyone on the organization knows exactly what the event is all about and knows every detail of the programs.  This event proposal will be viewed by different persons including potential clients and sponsors, marketers, and stakeholders

The contents of your proposal are the name of the event, description of the event, venue and facilities offered, food and beverages, event logistics, event program and event budget. Also, don’t forget the key people who will be working during the event.

You can include an introduction to your event proposal wherein you can describe your event by providing an overview of the event not only by mentioning the name of the event. Just provide a little more detailed information.

Also, mention the venue of the event to know if the venue is suitable for the event as well as the facilities available at the venue from toilets to parking. You can include the description of the venue such as the lighting, surface, seating, electronic equipment, furniture as well the number of rooms and bathroom.

You can include a map or floor diagram to be more specific.  Take note also the attraction in the event including performers, special guess, and officials. Describe how the venue will fully cater. Provide also a list of person that will be involved in your event proposal.

In addition, provide a map on how to find the venue and the available public vehicle transport to the venue and car parking for those who have a car.
At last, identify the budget for your event proposal.  It included the anticipated expenses and revenues from the event.
Other important aspect of your event proposal is the physical appearance.  Your event proposal should be presentable, professional and appealing.

Funding Proposal Outline

Funding proposal is written to request for money to complete a certain project such as humanitarian or community related projects.  A successful proposal should provide necessary information about the proposed project for the potential donor.

Some non-profit organization writes a funding proposal to find donors for their cause.  This is done to generate a large amount of money from several potential donors.  The funding proposal will be presented to businesses in the hope of finding donors.

A funding proposal usually starts with a title page that lists the name of the project and details about the organization

The following is a sample outline for funding proposal.  The below sample outline does not have to follow the exact format.

  • Introduction – It provides information about history and mission of the organization.
  • Statement of the Problem – It contains the problems try to address.
  • Statement of the Solution. – It lists the goals or objectives of the project. Also, it includes the organization description as well as the list of names with corresponding qualification of key personnel who will handle and manage the project.
  • Funding Request – It provides the amount of the grant request as well as the purpose of the grant. Projected cost of the total completed project and the detailed project budget, the list of amount with corresponding items needs to be purchased are also noted. It also includes the anticipated start and end of the project as well the approximate date when the grant funds will be needed. In addition, list of other sources of funding are also included.
  • Financial Information – It consist a copy of the organization’s income and expense statement for the current year and most recent fiscal year.
  • Evaluation – It provides the methods used to make the project successful. It also contains the reports on how the main sources of income will sustain the project.
  • Supporting Documents – It includes the required documents to support the projects.

How to Organize your Proposal

It is important to make your proposal organize so that your reader will easily understand your proposed project or plan.  Of course, to make your proposal organize, it is necessary to divide your proposal into designated parts wherein you can write it in different section of your proposal.
The following are some parts of your proposal so that it become organize:

  1. Abstract /Executive Summary– It contains the overview of your proposed project.  It should be clear and concise to capture the attention of your reader.  It provides objectives and purposes of the project and how to these will be successfully achieved.  The usual length of your abstract is about 250 words.
  2. Introduction – It summarized the problem as well as the solution to that problem. Also, it includes the aims, purposes and benefits of your project proposal.
  3. Review of Related Literature.  It provides background to understand the current knowledge.
  4. Statement of the Problem – It provides the issues or problems being solved.
  5. Objectives – It provides the purposes, aims and goals of your project proposal.  It should be specific not general.
  6. Methodology – It contains the methodology used to achieve the desired results. These methodologies include the steps and procedures being acquired.
  7. Personnel –  It discusses the organization structure such as personnel and staff that will involve in the project.
  8. Facilities – It provides facilities to be used in the project such as the list of equipment  and furniture.
  9. Time Frame – It includes the dates for completion of all activities or tasks as well as their sequence.  Also, it contains the milestones or deliverables.
  10. Appendices – It provides the sources of information such as books, journals and magazines.   It should be clearly labeled and contains supportive information related to your project proposal.

 

Writing a Successful Proposal

Proposal is written with a purpose of improving services, developing new product and solving a certain problems.   It involves of describing a problem and proposing a solution to it. A successful proposal contains executive summary, statement of the problem, project description, financial analysis, organizational structure, conclusion and summary.

A successful proposal can be vital in winning a project. So it is important to writing your proposal in a right way.  Your executive summary should contain the reason for proposal as well as the summary of the proposal.  Decision-makers usually focus on the executive summary to know what the proposal is all about.

Also, state your goals and objectives of your proposal in the statement of the problem.  While in the project description, just describe your plans and details your project on how to achieve your goals and objectives.

Financial or budget analysis should also include in your proposal to know how your plan and project will be financed and explain operating expenses.

Organizational structure includes the people behind the project to be feasible such as hierarchy arrangement of personnel including their duties and responsibilities.  The last but not the least is the conclusion which provides the summary of your proposal.

Proposal for the Management

If you are one person who is concern in your company, you might want to write a proposal address to the management to make suggestion for their improvements.  Some reason why to write a proposal to management is to improve their services, to have new safety measures, new business venture, money saving ideas and other income generation ventures.

When writing proposal to the management, you should first identify current situations along with the problems and other issues that needs attention.   Once problem and objective have been identified, it now your time to explain to management your proposed solution to the problem.  Some examples or reason of your proposed solution will be new implement new rules and procedures as well as new safety measures or methods to improve processes.   Also you can propose to have a new product as a new source of income.  You can outline the details of how you will implement the changes you want to make. Then, specify the steps required to perform the change. Always makes the list of steps so that it will be easy to understand.

After identifying the steps, you are now ready to emphasize the main benefits of your proposal.  Some examples of benefits of your proposal are to generate income, increase efficiency and employee competence.  Make sure to convince that your proposal is beneficial to the management as well as to the company.

Always be ready to prepare the document that will support your argument because of possible objection to the proposal. Make sure to conduct market analysis and financial analysis to be presented to the management.

The last but not the least, proofread the proposal to avoid any possible errors including spelling or grammar.  Also, you can ask your friends, classmate, expert and adviser to review your proposal and get their opinions and ideas.

Technical Proposal

Technical proposal provides technical requirement of a project and details the methods and plans formulated to address them.  It can be break down into three parts including, the problem, the solution and the plan. Explain the cause of the problem in a detailed form so that your reader or audience may understand it and know if your solution is capable of solving the existing problem. Also, explain the benefits and advantages of implementing the proposed solution.  In addition, you must discuss the plans on how to implement the proposed solution as well as the schedule. It is not enough to say what are you going to do but you must explain how to do it.

The following are some practical guidelines in making a technical proposal

  • Executive Summary.  It gives the overview of the proposed project.
  • Technical Background. It provides problem identification and justification of the proposed project.
  •  Technical Approach. It contains the objectives as well as the statement of work which includes the project tasks, project schedule and estimated costs.
  • Technical Capabilities. It gives the details for organizational team such as project team and key personnel as well as facilities and equipment to be used.
  • Benefits of Proposed Works.   Provides anticipated benefits and advantages of having the proposed project.
  • Environment Effects of the Proposed Work.  It identify the potential effects of the proposed project on environment including the hazardous chemical that need proper disposal
  • References
  • Appendices

 

Research Proposal Writing

Research proposal is written for different reasons including requesting budget, academic requirement, thesis requirement, and business necessity or as business recommendation for profit, certification requirements for research and employment obligation. It should provide a description of the proposed project or program.  It serves as a summary of information included in the project. One should avoid broad topic areas that would be unmanageable and ambiguous descriptions of research area.

The following is a sample format of a research proposal:

 

  •  Title – it should be concise.
  • Abstract – it contains a summary of your research including the data collection methods and analysis as well as expected results or possible outcomes.
  • Problem Statement – it includes the problem you want to address.
  • Background of the Problem – it details the problems you are trying to solve using your proposed research or project.
  • Research Design or Research Methodology – it provides the method use in data collection and identifies the type of data to collect and justified it.  You should specify the approach being used in your data collection.
  • Expected Results – it shows how the data is analyzed and the expected results from your research.
  • References or Bibliography – it provides the sources of data and information in your research.

 

Sample Proposal Cover Letter

There is no reason why some writers never write a proposal cover letter.  Writing a proposal cover letter is good business etiquette.  The purpose of a proposal cover letter is to introduce your proposal not to summarize it.  It can be a personal note between you and your contact person within the organization or company.  Usually a cover letter and a proposal has two different audiences.

Below is a sample proposal cover letter:

Dear Ms. Boniquit:

I really enjoyed talking with you about your proposal project.

Attached is a Computerized Inventory System (CIS) proposal that describes the advantages and benefits of the system.  I believe that CIS is best suited to your company like yours.  Using CIS provides several benefits over the traditional system such as inventory tracking, cost cutting, save time and effort, inventory balance, and warehouse organization,

I look forward working with you on this valuable project.  I will contact you in a couple of days to answer any questions you may have.  For a while, please don’t hesitate to contact me if I can be of further assistance.  I can be reached at telephone number (037) 451-2485.

I hope we can continue working together into the future.

Yours truly,
Khael Ramos