Category: Writing a Proposal

Writing Landscape Sample Proposal

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A landscape proposal is can be a simple one-page line with a simple description and sign approval at the bottom. But you can enhance your landscape proposal by including some items such as cover letter, landscape bid, visual presentation of the project, customer testimonials, more information about the services offered and business card.  By adding these items, your landscape proposal may become competitive.

Cover Letter

Most business proposal nowadays provides a cover letter which contains the introduction of the project including project description,

For residential client, this can be a personalized letter thanking the client for the opportunity to bid and discussing why you should be the best choice for the project and encouraging them to reach out with any further questions.

If this is a response to a RFP, the cover letter should address the project being bid, include project qualifications and answer questions from the RFP.

Landscape Bid

It includs the details cost of the materials, labor, equipment and any other related costs. Also, provide the final bid amount and discounts.

Visual Representation of Project

This serve as the representation of your work as well as your professionalism and skill.  Also, this will help your client to visualize your plants and flowers to be included in the landscape.

Customer Testimonials

Positive feedback from your previous client will help client to decide and choose you to give their landscape project.

Brochure and other information about your services

You can provide brochure that contains your profile and whereabouts of your business

What-to Include in the Construction Proposal

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It is important to request for a written construction proposal to your contractor to avoid conflict or misunderstanding in the future. Actually. A written construction proposal will protects each parties such as the client and the contractor or house builder.

A written proposal should provides the details of the construction from the beginning including what are the things in the contract total cost. These details includes who will be shoulders for the constructions permits, house plan and other fees, soils used for fillings to elevate the house, grills, sliding doors, types of lights to be used as well as switches and the like. Also, the specific materials to be used, payment schedule and costs. A client must picture the works the constructor promising.

Written proposal is also serve as protection for both client and contractor. The contractor may not do extra work for the client while the client may demad work that is included in the written proposal.

Some things to be included in the construction proposal are:

• The full name of both parties such as the contractor and client with respective address, licence number of the contractor
• Detailed scope of works
• Materials specification
• Schedule of payments
• Time framed of completing the project
• Total cost of the project
• What to include in the warranty

Sample Proposal Letter

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September 12, 2013

Mr. Daniel Cabangon
Manager
Velasco Village
Paranaque City

Dear Mr. Cabangon:

Good day!

We are MJ Construction. Our company offers different kind of Roofing, Materials and propose supply and installation of the said products.

Also, we work as a contractor and specialized in the field of roofing including your products, Asphalt Shingles. We have seen your products via website.

We would like to express our great interest in your products and we therefore propose to be your supplier in our company along with your best price. We are eager to communicate with thru our office contact number.

We are hoping to hear from you soon. You can reach us at (065) 455-7846 or 09715217586.

Sincerely yours,

Michael de Jesus
Sales Representative

How to Write an Informal Proposal Sample

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Informal proposal is written to define a project in terms of necessity. It is usually submitted to provide viable solution for the present problem.. It is written by stating a problem and present the steps in order to solve a problem such as providing the process, funding, staff allocation and management procedures. Writing an informal proposal is less complicated than formal proposal.

Here are some steps when writing a proposal:

  1. Stating your purpose. The reader should immediately know the reason of writing.
  2. Provide background information about the problem as well as the propose solution.
  3. Give the propose solution to the problem. Present the suggestion or methods to be used in order to solve the problem.
  4. State the cost of the project. Details the expenses as well as the benefits of your project.
  5. Provide conclusion by restating the problem and proposed solution.

Here are some components of informal proposal:

• Purpose of the Proposal
It contains why the proposal is being written.

• Goals or objectives
It should state the goals and objectives of the proposal as well as the milestone to achieve these goals and objectives.

• Implication
It should state the implications or consequences of the proposal when it implemented.

• Plan of Action
It provides details on how to successfully implemented the proposal.

• Funding
It contains the cost of the project in order to know if it is worth.

• Conclusion
It provides conclusion and summary of the proposal

Effective Proposal Writing Tips

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A proposal is written to propose a plan or suggestion of an idea, projects or products to the prospective clients. There are two types of proposal namely solicited proposal and unsolicited proposal. Solicited proposal is written as request by the client or customer or issue a written request for proposal while unsolicited proposal is submitting a proposal haven’t them asked for you just think that they need to take your suggestion or plan for their benefits.

Writing a proposal do not have specific format unless a request for proposal requires a format. However, proposal should be written in simple form, provides visual aids such as tables, graphs and charts, and easy to read.
Effective proposal should focus on client’s needs. Your product or idea should provide information on how these will help to your prospective clients. Make sure that your proposal will achieve the goals of your client. It should be simple and short but with complete information.

Common mistakes of a proposal are not providing a clear and persuasive document so therefore the proposal has little impact to the client or audience. It is the best to spent time for understanding client’s needs.

Here are some important components to be included in your proposal:

  • Title
  • Executive Summary
  • Introduction
  • Background
  • Methods and Analysis
  • Timetable and Budget
  • Conclusion, Recommendation and Results
  • Appendices

Proposal Facts

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What is Proposal

It is a written document to encourage the reader for an idea to make action. It is an offer to be accepted or rejected.

What are the characteristics of proposal

  1. A proposal should be persuasive to convince the reader.
  2. It should have a deep understanding of the problem and the proposed solution is clearly address the existing problems.
  3. The goals and objectives of the proposal should be clear and outcome-based
  4. It should contains the list of benefits
  5. Proposed solution or proposed idea should be defined clearly.

What are the types of proposal?

  1. Solicited Proposal. It is when a client request for a proposal. A client may issue a Request for Proposal (RFP) or may ask verbally.
  2. Unsolicited Proposal. You send a proposal without any invitation for the purpose of obtaing a contract or a job from client.

What are the contents of Proposal?

• Objectives
It should states the objectives of the proposed project or ideas.

• Background
It should provides background of the study such as the problem being solved.

• Benefits
It should contains the benefits of he proposed solution to the problem or benefits of the implementation of the proposal.

• Plan and Actions
It should provides the action to be taken in order to implement the proposed project or proposed solution.

• Team or Management
It should provides the people who will behind the proposed project. It includes the qualitification of the people involves in the proposal as well as their training and experiences.

• Cost or Financial Budget needed
It should includes the cost of the proposed project. It can include the cost analysis benefits.

• Appendix
It should contains the supporting information for the proposal.

How to Make a Proposal

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Proposal is a plan, suggestion or idea that forward for consideration. Also, a proposal is a written document that offers a solution to a particular problem.

Proposal can be categorized into two types namely solicited proposal and unsolicited proposal.  Solicited proposal is begin with a request for a proposal (RFP) since many companies requested proposal for potential supplier and other needs. While unsolicited proposal is written to offer something such as selling something or proposed an idea or solution to a existing problem.

The following are 5 sections of proposal:

  1. Introduction

This is the first part of your proposal so this should get the attention of the reader. This should establish the rapport with your reader and begin with the issue and set for the next section.

 

  1. Problem

Define the problem and state clearly so that the reader understands that there is a need for a proposed solution. In this way, the writer should convince their reader that the proposed idea, product or services is necessary.

 

  1. Solution

In this section, the proposed solution to the existing problem is presented. The proposed solution should describe clearly and explain how to be able to solve the problem. You can provide data and information related to the proposed solution.

 

  1. Cost/Schedule

It contains the total cost of the proposed solution as well the duration of the project.

 

  1. Summary

It needs to summarize the major points in your documents and leave your reader a final

Proposal Guides

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Writing a proposal can be complicated but it can also be easy if you have al the resources needed to defend your proposal. The topic of your proposal should be worth answering or not been answered yet. In this way, you can propose or think a study that fit to your course.

The following are some guided for your proposal writing:

1.    Goals and objectives
Clear idea of the goals and objectives of the project proposal.  Your proposal should start with a clear idea of your goals and objectives of your proposal such as explaining why the work should be done

2.    Evidence
Provides evidence that your proposed project will be successful.

3.    Consider your resources
These resources are the books, magazines, journals, documents, internet, etc. that will help you to easily gather data and information’s that you need.

4.    Time limit
It is important to budget your time in preparing for the proposal. Always make a timetable for each activity to achieve your goal of finishing your proposal before the deadline for your defense. It is necessary to track down about the progress of your study.  Avoid to rush your study so that you can write the proper documentation.  Thesis or proposal takes so much time to complete.

5.    Advice from successful people
Get advice from persons who have been successful in the proposal process

Sample Proposal Letter

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December 10, 2008

Mr. Eugene D. Samson
ABN Corporation
Santiago St. Sampaloc, Manila

Dear Sir/Madam:

Our company is specializing on designing Websites in PHP, WordPress, HTML, Drupal, Magento, Joomla, Graphic designs and Android iOS application development.

We are happy to announce that we are offering our services such as web Design and development projects at competitive rate without sacrificing on quality. Our services include Logo Design, Responsive Website Design, E-commerce solution, Web development and Web and Mobile Application.

As part of our promotion, we are proposing to have your website taking a free analysis and make a proposal to have a responsive design and building a mobile application only for your company and E-commerce solution.

Please let us know if you are interested to our offers. We are happy to share our proposal and the past work details including client testimonials.

We are looking forward to have your positive response the earliest possible time.

Sincerely yours,

Rodnel D. Herrin
Business Development Consultant

Short Guide to Proposal Writing

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A proposal is written with the purpose of selling or offering something that can help and improve their businesses.  It should answer the question  following questions:

  • What are your proposing?
  • How do you implements your proposal?
  • When your proposal to do it?
  • How much going to cost?

proposalWhen writing a proposal, always consider your readers or audience and use appropriate materials and language to appeal to them. You can provide glossary of terms that explain technical language use in the body of proposal or include appendices which explain technical information.
Just like any document, there are basic composition of proposal such as the beginning (introduction), middle (body of the proposal) and ending (conclusion and recommendation).

  • Introduction – provide the problem intended to solve as well as the solution to that problem.
  • Body of the Proposal – explains the details of the solution including how the job will be done, specifies tasks and the method to be used in order to do it. Equipment, materials and personnel required should be also included.  In addition, the time when the project or work to be completed and presents the cost breakdown of the entire project,
  • End of the Proposal  – contains the conclusion and recommendation for the proposal. It emphasizes the benefits of the project from the solution you are proposing. It urge the readers to take action.

Proposal should be informative because it trying to educate the readers and convince them to do it. It should believe that the reader needs the proposal in order to have greater benefits.  Make them trust that the solution you are offering is practical and appropriate.